Mission and objectivesOur Mission and Vision: As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience. UNDPโs mandate is to end poverty, build democratic governance, rule of law, and inclusive institutions. We advocate for change, and connect countries to knowledge, experience and resources to help people build a better life. Our Development Objectives: UNDPโs work, adapted to a range of country contexts, is framed through three broad development settings. 1- Eradication of poverty in all its forms and dimensions 2- Accelerating structural transformations for sustainable development 3- Building resilience to crisis and shocks Our Strategic Solution UNDP is implementing six cross-cutting approaches to development, known as Signature Solutions. A robust, integrated way to put our best work โ or 'signature' skillset โ into achieving the Sustainable Development Goals. 1. Keeping people out of poverty 2. Governance for peaceful, just, and inclusive societies 3. Crisis prevention and increased resilience 4. Environment: nature-based solutions for development 5. Clean, affordable energy 6. Womenโs empowerment and gender equality
ContextUnder the guidance and overall supervision of the Procurement Specialist, the Procurement Associate provides procurement services to UNDP projects as well as to UNDP supported agencies. He / She ensures high quality, fast delivery, and accuracy of related work. The Procurement Associate promotes a client focused, quality and results, oriented approach within the Unit. The Procurement Associate works in close collaboration with the operations, Programme, and projects staff in the CO and UNDP HQs to exchange information and ensure consistent service delivery
Task DescriptionWithin the delegated authority and under the supervision of Procurement Specialist, the UNV Procurement Associate will: โข Ensure elaboration and implementation of operational strategies focusing on achievement of the following results: o Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system. o CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit. o Elaboration and implementation of cost saving and reduction strategies. o Implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment. o Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement. โข Assist in procurement processes for CO various projects, UN House and at the request of other Agencies focusing on achievement of the following results: o Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation. o Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. o Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP). o Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. o Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. o Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies. o Implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform. โข Ensure introduction and implementation of sourcing strategy and eprocurement tools focusing on achievement of the following results: o Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. โข Ensure proper control of CO Assets focusing on achievement of the following results: o Elaboration and implementation of inventory management. o Implementation of Inventory and physical verification control in the CO and o projects. โข Ensure organization of logistical services focusing on achievement of the following results: o Coordination of travel management, shipments arrangements, vehicle maintenance, conference facilities arrangements. o Timely conduct DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys. โข Any other related tasks as may be required or assigned by the supervisor.
Competencies and valuesโข Accountability โข Adaptability and flexibility โข Creativity โข Judgement and decision-making โข Planning and organising โข Professionalism โข Self-management
Living conditions and remarksAs this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in (Beirut). National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions. National UN Specialist Volunteers in Lebanon are entitled to: โข Monthly Volunteer Living Allowance (VLA) at the amount of USD 1,606.58 โข Annual and learning leaves; โข Medical and life Insurance โข Free access to different learning platforms. For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service