The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
BACKGROUND
Plan International is an independent development and humanitarian organization that advances childrenโs rights and equality for girls. Plan has over 80 yearsโ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.
Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based
Vijana na Ubora, Malengo na Afya (VUMA) project is a 7-years Global Affairs Canada (GAC) funded project, aiming at increasing realisation of Sexual Reproductive Health and Rights (SRHR) for Adolescents Girls and Young Women (AGYW) in all their diversity in Katavi region. The project will increase AGYWโs individual and collective agency by building Sexual Reproductive Health Rights, Sexual Gender Based Violence, Mental Health, infection prevention and control (IPC) and nutrition by empowering them via increased social capital; and by helping them to acquire skills, capacities and increased financial capital. The project will also strengthen the provision of gender and adolescent-responsive and inclusive (GAR&I), integrated and innovative SRHR and protection services and support for AGYW by building community, school, health facility and governmental capacity, infrastructure, planning and management.
In addition, the project will work with local Women Rights Organizations (WROs), Youth Led Organizations (YLOs), adolescent groups and stakeholders to ensure that gender equality (GE), SRHR and protection frameworks, policies and services are gender-responsive and evidence-based.
ROLE PURPOSE
The Procurement Officer will focus on the implementation of the day-to-day procurement and logistics activities to ensure proper project implementation and delivery, operational efficiency, and compliance with donorโs and Plan International policies and procedures. He/she will report to the Project Manager and Dotted to Head of Procurement and Logistics
Dimensions of the Role
- Ensure proper management of project supply chain as per Policies and Procedures
- Develop project Procurement plan and ensure proper implementation
- Coordination of project Logistics and supply chain planning
- Proper management contracts and lease
- Manage and coordinate Vehicle logistics
- Property and fixed asset register management and maintenance
- Manage Security and emergency procurement where needed
Accountabilities
Implementation of Plan Logistics and Procurement Policies, Strategies, Systems and Procedures.
- Ensure that Logistics and Procurement systems and procedures are used in the delivery of the Logistics services for the VUMA Project.
- Lead the procurement processes, provide technical support during the development of tendersโ documents, evaluation criteria, tender opening and evaluation, preparation of the quality tender evaluation reports for approval by the tender panel.
- Check compliance of partnersโ organizational policies and procedures as far as supply chain functions are concerned. These will include, fleet management policies, procurement policies and procedures, asset management policies, etc
- Coordinate and follow-ups the implementation of procurement-related Project audit actions
- Support Project Manager by ensuring that all Project logistics and procurement related activities (fleet, assets, transport, supply chain, base setup etc) are well coordinated and managed during the project implementation.
- Participates in review and development of logistics and Project procurement Plan and of partners as may be required.
Implementation of Sound Supply Chains including Development of Supply Plans for the Project.
- Support Project implementation through efficient and effective procurement of goods and services. This includes monitoring procurement spending, lead times, and procurement status
- Prepare, review and propose to the Project Manager for review and approval the project Procurement Plans
- Provide technical services to project team during drafting of project specific supply plans and annual logistic plans for the Project in conjunction with all partners
- Responsible for drafting of procurement tenders for advertisement following the procurement guidelines
- Oversees open and closed tender procedures and performs bid analysis together with the tender panel
- Ensure the market survey is regularly conducted to identify potential suppliers to ensure value for money through right sourcing of goods and services in line with the business demands
- Manage the supplier contracts for the supply of goods and services to ensure continued partiesโ good relationships and ensure suppliersโ performance is regularly conducted.
- Supports and implements strategic partnerships with Suppliers for the supply of goods and services for the purpose of quality program implementation
- Supports the Project Manager to draft procurement tenders for advertisement following the procurement guidelines, oversees open and closed tender procedures and performs bid analysis together with the tender panel; and
- Supports the availability of a pricelist following a standard articles collection/assortment and makes sure that the lists are up to date.
Fleet and Assets Management
- Support the Project team and ensure Project assets are coded and registered as per policy requirements, and ensure timely updated fixed asset register