VA ID: 1989 Grade Level: P-3 Division: Office of the Executive Secretary Section: Office of the Executive Secretary, OES Unit: Type of Appointment: Fixed Term Appointment Date of Issuance: 26 February 2024 Deadline for Applications: 27 March 2024 Vacancy Reference: VA8-1989-2024 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in the Office of the Executive Secretary (OES).
Reporting Lines
Under the supervision of the Chief of Cabinet, to:
Duties and Responsibilities
Review draft policy related documents for the Preparatory Commission and its subsidiary organs and undertake research, fact-checking, and analysis; provide recommendations to the Chief of Cabinet and OES Senior Advisors. Assess the alignment of existing and proposed organizational policies with the Medium Term Strategy and the Executive Secretaryโs vision and direction; and provide recommendations to the Executive Secretary (ES) through the Chief of Cabinet to meet emerging programmatic needs and priorities; In close coordination with relevant Divisions and offices, and including through independent research and analysis, produce timely, high-quality materials for the review and approval of the ES, including briefing notes, talking points, remarks and statements, reports, and other relevant written output; Provide support through predominantly in-house coordination and research, to the Voluntary Contributions Focal Point in voluntary contributions management, including project management, execution, monitoring, reporting and records management; Under the guidance of the Chief of Cabinet, help develop and implement an internal communications strategy, in close collaboration with colleagues, through the drafting and review of internal communication products; Provide guidance to front office administrative staff on OES document registry functions, in particular on the internal routing of correspondence, propose and implement improvements to the current workflow; Perform other duties as assigned.Education
University degree in political science, international relations, economics, public or business administration, management, social sciences, law, science, engineering or a related field;Work Experience and Qualifications
At least five (5) years of relevant working experience in the field of intergovernmental or multilateral affairs, partnership-building, advocacy and communications, project management, some of which should have been in an international environment; Experience in undertaking research in policy and operational issues, gathering and interpreting data, reaching logical conclusions, and presenting findings and recommendations, drafting reports and briefing materials, talking points or statements is essential; Solid experience in partnership and resource mobilization management and donor relations is essential; Strong ability to communicate effectively in a multicultural environment is essential; Experience in using project management, monitoring and reporting tools would be an advantage; Experience in procurement planning is desirable; Ability to work with utmost discretion, tact and excellent judgment in handling communication challenges and politically sensitive information; Ability to establish and maintain strong working relations with key stakeholders;Languages
Excellent written and oral communication skills in English are essential; Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks โoutside the boxโ; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.