The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support childrenโs rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We wonโt stop until we are all equal.
ROLE PURPOSE
The P&C coordinator is an integral part of the P&C Department. The position holder will maintain and improve P&C policies, processes, and practices, and recommend changes to the Country Director where necessary. In addition, the role holder will be responding to internal and external P&C-related inquiries or requests.
Dimensions of the Role
Under the direct supervision of the Country Director, S/he will be responsible for different P&C functions such as P&C Operations, Recruitment, Payroll, training & development, employee relations, and offboarding.
Accountabilities
P&C Operations (20%)
- Support in policy rollout and documentation especially about workplace safeguarding, grievance management and code of conduct
- Ensure the relevant P&C database is up to date, accurate and complies with legislation
- Ensure P&C-related documentation, such as contracts of employment and attestations are done correctly.
- Update Job Descriptions through a standardized process and prepare for the Job Evaluation process.
- Perform partnerships data assessment and visits to partners, and perform capacity-building training for partners when needed
- Complete P&C reports including P&C KPI reports & others related
Compensation and benefits (20%)
- Work with the Country Director to ensure that pay and benefits structure and application are in line with Plan International global guidelines as per the new Job Evaluation process (JDs review, Korn Ferry Assessment and implementation for new scales)
- Manage the preparation of all staff payroll and timely disbursement of salaries or other employee benefits by ensuring leave and timesheet tracking for updating any payroll changes accurately and timely
- Work closely with the Finance team to ensure that timesheets are completed on time and all staff information is accurate for payroll processing
- Manage the Staff Medical Scheme in accordance with contractual obligations such that all medical services to staff are satisfactory
- Coordinates the day-to-day P&C administration duties by ensuring joiners, salary adjustments, employee advances, separations process, etcโฆ
Recruitment, Selection and Induction (20%)
- Manage the recruitment of all Junior to mid positions (Officers & Coordinators) including; JD review, job advertisement, longlisting, interviews, etcโฆ
- Guide the hiring managers through the recruitment processes
Human Resource Information Systems (10%)
- Maintain an effective electronic HR information system ensuring completeness and accuracy of records at all times in line with organizational standards and fitting practices.
- Induct staff and new joiners on the use of HRIS through training
- Act as a focal point for all HRIS-related issues (leaves and performance management-related assistance
Performance Management and Training & Development (15%)
- Ensure all performance stages are completed by reminding staff and line managers of the timeline of each stage
- Conduct refresher training on performance management processes for all staff and follow up to check if objectives set are SMART
- Extract quarterly performance review reports and recommend urgent actions
- Assess, identify, prepare and compile staff training needs as per performance appraisal results and work with the Country Director on the annual training plan
- Support in performance meetings & employee development plans with line managers in coordination with the Country Director.
- Lead the induction process and ensure all new staff have been inducted and completed all mandatory training.