NOTE: The above Pay Range only applies to applicants who perform the job within the US and to applicants classified by CRS as International Assignees. ย Staff hired on local payroll would follow the respective Country pay range. ย Your recruiter can share more about the specific salary range for your anticipated work location during the candidate selection process.
Job Summary
The Payroll Manager oversees and manages the CRSโs payroll functions for domestic & expat payrolls, ensuring timely and accurate payroll processing. This role ensures compliance with federal, state, and local regulations, maintains payroll systems, and partners closely with Global People Resources (GPR), Global Finance, and external vendors to support business operations.
Roles and Key Responsibilities
Payroll Processing & Administration
Manage end-to-end payroll processing on a weekly/biweekly/semi-monthly basis, ensuring accuracy and timeliness. Regularly audit payroll data through thorough review and validation all payroll inputs and reporting ensuring proper record of compensation changes, garnishments, contributions and deductions. Work with internal and external audits by preparing payroll documentation and reports including the workerโs compensation & other state specific audits for all records are in compliance with regulatory requirements. Ensure registration of tax jurisdictions and remittances for new remote work states and maintain ADP Smart Compliance tax notices. Prepare reporting for expat/international staff on US payroll for annual wage statements, taxable fringe benefits and tax certifications for country programs including tax filings for domestic staff.ยCompliance & Controls
Keep abreast on payroll regulations ensuring CRS payroll policies and procedures is compliant with all applicable federal, state, local laws, regulations, and industry best practices Ensure payroll discrepancies are accounted for with proper action provided and findings resolved in a timely and sustainable manner including troubleshooting complex issues related to timekeeping, deductions, and pay calculations. Serve as System Administrator in ADP Enterprise V6.ย Manage year-end processes including W-2s, 1099s, and other required reporting.Systems & Process Improvement
In partnership with GPR and Finance teams, proactively recommend and optimize payroll systems streamlining processes; coordinate enhancements or implementations with HRIS and Finance. Develop and standardize payroll processes that support accuracy and efficiency, automating processes reducing manual workย
Employee Support and Management
Serve as the primary point of contact and address employee inquiries related to payroll. providing clear, customerโfocused communication on payroll policies and timelines. Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports ensuring cross training/backup for payroll processing.ย ยKnowledge, Skills, and Abilities
Strong knowledge of federal and multiโstate payroll laws and tax regulations.ย Proficiency with payroll systems (e.g., ADP, Workday, Paylocity, Ceridian, UKG).ย Advanced Excel skills and high attention to detail. Strong analytical and problemโsolving skillsย Exceptional confidentiality and integrityย Ability to work under pressure and meet tight deadlinesย Excellent communication and customer service orientationย Process improvement mindsetRequired Languages:ย English
Travel:ย No travel required.ย
Supervisory Responsibilities:ย Yes
Basic Qualificationsย
Bachelorโs degree in accounting, finance, business administration, or related field (or equivalent experience).ย With five years of payroll experience, with at least 2 years in a payroll leadership or supervisory role.ยPreferred Qualificationsย
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Agency Competencies (for all CRS Staff):
Personal Accountability โ Consistently takes responsibility for oneโs own actions.ย Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission.ย Is considered honest. Builds and Maintains Trust - Shows consistency between words and actions. Collaborates with Others โ Works effectively in intercultural and diverse teams. Open to Learn โ Seeks out experiences that may change perspective or provide an opportunity to learn new things.Agency Leadership Competencies:
Lead Change โ Continually looks for ways to improve the agency through a culture of agility, openness, and innovation. Develops and Recognizes Others โ Builds the capacity of staff to reach their full potential and enhance team and agency performance. Strategic Mindset โ Understands role in translating, communicating, and implementing agency strategy and team priorities.What we offer
CRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan.ย Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role.ย CRSยด work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world.
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States.ย Catholic Relief Servicesย works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. ย Catholic Relief Servicesโย relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.ย We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRSโ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.
CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.
CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse.ย The successful candidate is expected to sign and adhere to CRSยด Code of Conduct.
CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.
Disclaimer:ย This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.ย
CRS is an Equal Opportunity Employer.
General Requirements
CRS offers are contingent on the selected candidateโs ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements.ย ย All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination.
CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.