Grade: G7
Vacancy no.: DC/DAR/GS/2023/03
Publication date: 19 June 2023
Application deadline (midnight local time Nairobi, Kenya): 27 June 2023
Job ID: 10927
Department: RO-Africa
Organization Unit: CO-Dar es Salaam
Location: Nairobi
Contract type: Short Term
Contract duration: (09 months)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who are Kenyan.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 2,401,492 (Kenyan Shilling) yearly.
Introduction
The ILO seeks to recruit a Communications Officer at G-6 level to support an upcoming project on โStrengthening Capacity of Governments to Address Child Labour, Forced Labour, Human Trafficking, and Violations of Acceptable Conditions of Work (Occupational Safety and Health, Minimum Wages and Hours of work. The project is implemented in Kenya and Uganda, and EAC. The project is funded by The Bureau of International Labour Affairs (ILAB) of the United States Department of Labour (USDOL). The project will be implemented over a period of 48 months and will have a total budget of 5 million USD.
Project outcomes include:
- Improved enforcement of the legal framework (laws and regulations, both civil and/or criminal) and policies.
- Improved assistance services for victims (identifying victims, providing referrals, and facilitating access to a comprehensive array of services to assist victims as they rebuild their lives); and
- Strengthened partnerships to accelerate progress.
The project falls under the technical responsibility of the Fundamental Principles and Rights at Work (FUNDAMENTALS) Branch of the Governance and Tripartism Department (GOVERNANCE) and managerially the CO Dar es Salaam. The FUNDAMENTALS Branch carries out technical cooperation, research, and advocacy functions to assist ILO constituents to respect, promote and realize the fundamental principles and rights at work, which are: freedom of association and effective recognition of the right to collective bargaining; elimination of all forms of forced or compulsory labour; effective abolition of child labour; and elimination of discrimination in respect of employment and occupation.
Reporting lines:
Under the overall responsibility and guidance of the Director of ILO Country Office for the United Republic of Tanzania, Burundi, Kenya, Rwanda and Uganda (CO-Dar Es Salaam), the incumbent will report directly to the National Project Coordinator, the incumbent will works in an efficient, effective and client-oriented manner to support promotion, advocacy, media relations, events management, research, publication, documentation and information management activities in compliance with ILO communication strategies at national, and/or regional and global levels.
S/he shall analyse and follow up with the project partners who provide services to ensure optimum delivery in compliance with applicable standards; as well as ensure strategic and efficient stakeholders management and effective communication on all project activities within the Donor expectations and ILO requirements.
The incumbent is expected to effectively cooperate with CO โ Dar es Salaam, including with Programming Unit, Monitoring and Evaluation, Finance Unit, and other Technical Specialists of the ILO.Description of Duties
- Streamline and maintain external contacts with government, employersโ and workersโ organizations, United Nations (UN) agencies and other international organizations and donors to exchange information and partnerships
- Strengthen partnerships (National and sub-national), including coalition building, to accelerate progress in achieving the project goals
- Support and work closely with the project stakeholders to coordinate and leverage resources and carry out promotional and advocacy campaigns.
- Support the development and dissemination of communication and information products and services ensuring compliance with applicable standards. Assist senior management with the internal communications in the Office.
- Develop and support the M&E officer to document and maintain and update webpages, databases, and content management systems, classifying information in compliance with applicable standards. Liaise with the project team and the project Manager for technical content, information on activities and issues of key importance.
- Lead the design, printing and dissemination process of the various publications developed under the project. In addition, provide administrative and office support services including drafting general correspondence, initiating, and following up on administrative actions, processing requests for translation and printing.
- Prepare and review communication and information products for layout and design in compliance with applicable standards.
- Conduct media reviews and disseminate relevant news within the Office and to Regional Office, HQ and other concerned parties as required.
- Liaise with media outlets and journalists to provide information on upcoming meetings and special events including on accreditation and other procedures governing media coverage of ILO events. Maintain and update a media contacts/distribution list.
- Keep abreast of changes to communication and information management methods, techniques, tools, standards, and guidelines and share information with concerned parties.
- Participate in the organization of meetings, conferences, campaigns, and other events by providing administrative support and ensuring the availability and dissemination of materials.
- Prepare inputs, run reports and extract and compile data and present information to support analysis and reporting needs including documenting and disseminating good practices and case studies from the project with the M&E officer
- Perform other duties as may be assigned by the supervisor, the Project Manager and the Director of CO-Dar Es Salaam
Required qualifications
Education
Completion of secondary school education. Training in a communication or information management-related area
Experience
- At least six years of experience in Communications especially in a position responsible for building partnerships of public organizations to achieve common goals and effective public communication. Experience being engaged in the development and management of project communication strategies and maintaining external communications; strong understanding of Labour issues, specifically child labour and Familiarity with ILO policies and procedures would be an advantage
Languages
Excellent command of English is required.
Competencies
- Proven ability to maintain working relationships with all project stakeholders (government, civil society, workers, unions, and employers), including coalition building and partnership promotion.
- Excellent knowledge of communication and /or information management techniques
- Excellent knowledge of producing and using multimedia products
- Good knowledge of planning and organizing events
- Ability to tailor communications for specific audiences
- Ability to search for and analyse information for a variety of sources
- Proven success in negotiating, with an ability to build consensus and gain cooperation from others to obtain information, provide resources, and accomplish goals.
- Experience in effective public speaking and advocacy, with the significant ability to explain issues to diverse audiences, advocate for solutions, and build consensus around a proposed plan of action and a set of deliverables.
- Proven success in facilitating meetings among a wide range of stakeholders, with the significant ability to align different sets of interests, identify common goals, develop agreed-upon next steps and deliverables, define, and identify roles and responsibilities, and hold stakeholders accountable.
- Decision-making and problem-solving skills.
- Drafting and web writing /editing skills
- Accuracy and attention to detail and skills in the design, layout, and formatting documents
- Excellent writing skills including an ability to nuance and adapt messages to culturally diverse audiences.
- Ability to work under time and political pressure and meet deadlines.
- Ability to work independently with a minimum of supervision.
- Proven ability to take ownership of all responsibilities, to act with integrity and transparency by maintaining social, ethical and organisational norms, and to meet all commitments within the prescribed time, cost and quality standards.
- Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities
- At least six years of experience in Communications especially in a position responsible for building partnerships of public organizations to achieve common goals and effective public communication. Experience being engaged in the development and management of project communication strategies and maintaining external communications; strong understanding of Labour issues, specifically child labour and Familiarity with ILO policies and procedures would be an advantage