PAKISTAN: LT-LEDS WORKSHOP COORDINATOR AND CONSULTANT
Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
PROJECT BACKGROUND
In Pakistan, GGGI is supporting the development of a Long-Term Low Emissions Development Strategy (LT-LEDS) under a two-year project funded by GIZ. The overarching goal of this initiative is to strengthen the Government of Pakistanโs ability to plan for low-emission, climate-resilient development through 2035 and beyond. The specific objective is to develop a robust, inclusive LT-LEDS framework through a participatory stakeholder consultation process. This strategy will outline clear pathways for transitioning toward a low-carbon and climate-resilient future, aiming to achieve climate neutrality while delivering multiple development benefits. The expected impact of the project is to enable Pakistan to strategically reduce greenhouse gas emissions, enhance resilience to climate change, and meet its climate commitments under the Paris Agreementโall while advancing broader national development priorities.
OBJECTIVES OF THE ASSIGNMENT
To achieve the project objectives, GGGI seeks a qualified consultant to support the planning, organization, and implementation of national and provincial workshops and trainings for the Pakistan LT-LEDs project.
[1] Key Responsibilities:
Event Planning & Coordination1) Develop a timeline and detailed event plan.
2) Submit cost quotations within one week of receiving a request.
3) Coordinate invitations, RSVPs, and stakeholder communications.
Venue Rental, Preparation & Catering1) Identify and book venues based on best value for money.
2) Coordinate logistics, catering, and on-site staff.
3) Provide catering separately when required.
Event Implementation1) Serve as main liaison for venue and service providers.
2) Ensure all staff are briefed and trained.
3) Oversee registration (online and onsite), participant communication, and protocol arrangements.
Venue Setup & Equipment1) Manage audio-visual, furniture, internet, banners, branding, photography, and videography.
On-site Catering Management1) Ensure sufficient, timely, and dietary-appropriate food service.
2) Supervise caterers during events.
Ground Transportation1) Arrange transportation for participants, including field visits if required.
Daily Personal Expense (DPE) Allowance Disbursement1) Disburse DPE based on GGGI guidelines and collect required documentation.
2) Manage eligibility, amount adjustments (based on provided meals), and maintain participant records.
Compliance with Green Events Guidelines1) Prioritize sustainability by minimizing waste and promoting eco-friendly practices (e.g., digital documents, vegetarian meals, water dispensers, reusable cutlery).
[2] Reporting Requirements
1) Submit itemized event reports including:
Purpose and agenda Participant list with contact info Gender and sectoral stats Media (photos/videos) Financial report with DPE details2) Reports must be in English and follow GGGIโs format.
[3] Other Requirements
1) Support international event arrangements as needed (e.g., overseas venue bookings).
The Consultant will be responsible for the following key tasks:
1. Coordination with Project Partners
Support coordination with the Project Team, assisting in planning timelines and confirming logistics related to workshop activities.
2. Workshop Planning and Preparation
Help prepare detailed workshop plans based on stakeholder needs. Assist in drafting agendas, setting objectives, organizing materials, coordination with vendors etc., and arranging venues, equipment, and refreshments as needed.
3. Stakeholder Coordination
Assist with communication and coordination with workshop participants. Help distribute invitations, confirm attendance, and ensure stakeholders have the necessary information before each session.
4. Workshop Facilitation Support
Support the facilitation team during workshops. Will travel to the provinces to organize the workshops. Help set up the venue, manage materials and supplies, assist with group activities, and ensure the sessions run smoothly.
5. Use of Participatory Methods
Help apply basic participatory tools and exercises to engage participants. Support group discussions and collect feedback in an inclusive and respectful manner.
6. Documentation of Sessions
Take detailed notes during workshops, including capturing key points, participant feedback, and agreed actions. Assist in preparing workshop summaries, attendance sheets, and photo documentation.
7. Follow-Up Support
Help compile and organize stakeholder inputs and feedback for reporting purposes. Assist in tracking follow-up actions and sharing workshop results with relevant stakeholders.
8. Reporting and Deliverables
Support the preparation of final workshop reports, meeting minutes (MoMs), and presentation materials. Ensure all documentation is complete, accurate, and submitted on time.
DELIVERABLES AND PAYMENT SCHEDULE
The Individual Consultant must submit a countersigned Coversheet Form in which the Work Completion section was signed by the service requestor as the deliverable of each service.
Following are the deliverables of the Consultants, to be fixed upon signing of the contract:
No.
Output/Deliverable
Payment Terms
Percentage of Maximum Amount
1
Submission of workplan and timeline for the initial processes
2 weeks of contract signing
25%
2
Report of summarizing events and lessons learned from the 1st and 2nd national workshops
2 weeks after completing deliverable
25%
3
Report of summarizing events and lessons learned from the 3rd and 4th national workshops
2 weeks after completing deliverable
25%
4
Report of summarizing events and lessons learned from the 5th and 6th national workshops
2 weeks after completing deliverable
25%
The Consultants may also be required to produce additional output(s) as deemed necessary by GGGI, such as PowerPoint Presentation (PPTs), minutes of meeting (MoM), documentation, etc.
EXPERTISE REQUIRED
GGGI will enter into a contractual agreement for the delivery of tasks outlined in these Terms of Reference. The selected consultant will support workshop-related activities and stakeholder engagement under the Pakistan LT-LEDs project. The ideal candidate should meet the following qualifications:
QUALIFICATIONS AND EXPERIENCE
Bachelorโs degree in international development, public administration, event management, or a related field. At least 4 years of relevant work experience in international development, workshop/event coordination, or stakeholder engagement. Demonstrated experience in organizing and supporting events, workshops, or meetings, preferably involving multiple stakeholders. Experience working with diverse groups, including government agencies, local communities, NGOs, and private sector actors in Pakistan. Ability to support the facilitation of workshops and group discussions to gather feedback and promote alignment with project goals. Strong organizational and coordination skills, especially in managing logistics and communications for events and workshops. Proven ability to synthesize information from discussions into clear and actionable summaries. Good analytical and problem-solving skills, with the ability to interpret and present information effectively. Proficient in Microsoft Office tools, especially Word and PowerPoint. Ability to work remotely with reliable internet access, email, and video conferencing tools (e.g., Zoom). Skilled in preparing documentation and reports that meet professional and formatting standards. High level of attention to detail, particularly in writing and editing. Fluent in Urdu with strong written and verbal communication skills. Proficient in English, both written and spoken. Ability to clearly communicate technical and non-technical information in a concise and user-friendly manner.
COMPETENCIES AND ATTRIBUTES
Strong interpersonal skills; able to work effectively in multidisciplinary and multicultural teams. Ability to take initiative, manage tasks independently, and meet deadlines with minimal supervision. Flexible and adaptive to shifting priorities and unexpected challenges. Strong time management and organizational skills. Commitment to quality work, even under pressure or in fast-paced environments. Willingness to learn and adapt to evolving processes or project needs. Demonstrated commitment to inclusive participation and stakeholder engagement.