Note: This Position is pending classification.ย
Note: All recommended candidates who are not selected for this position, will be rostered for future similar vacancies.
The Position:
The Finance Analyst position is part of the Finance Branch, Division for Management Services, located in the Nairobi Service Center, Kenya. The Finance Branch is responsible for global finance and accounting including providing guidance and oversight for financial management to country, regional and headquarters offices. The Branch advances and owns key financial policies and processes including accounts payable, statutory and donor reporting, and ensuring the ERP and related systems are configured to implement, manage, and report on key financial processes.
The incumbent of this position will work in the Accounting and Payments Unit (APU) and work in close collaboration with colleagues in the Nairobi, Kenya Headquarters location, other units of the Finance Branch as well as providing guidance and support to country and regional offices, and financial and payment services to headquarters units.ย The position reports to the Finance Specialist, Accounts and Payments Unit (APU) โ Finance Branch, based in New York, USA.ย
The Accounting and Payments unit is responsible for the global Accounts Payable function covering policy and process setting and the ERP Accounts Payable module, as well as servicing headquarters locations for programmatic and operational payments; as well as oversight of payroll adjustments, supplier maintenance and the global Administrative Agent function.
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How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.ย UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
You will join a team of professionals to enable UNFPA to effectively and efficiently manage its financial resources and assets towards the achievement of the Fundโs strategic and programmatic objectives, and to ensure the financial sustainability of the organization.
Job Purpose:
The Finance Analyst role is responsible for providing guidance, support and oversight to UNFPA Nairobi based headquarters (HQ) units in the areas of accounting and financial operations, to ensure a more effective and transparent management of and accounting for financial resources. The Finance Analyst will be responsible for approval of payments and journal entries, review of implementing partner eFACE reports, accounts review and reconciliation, oversight of the petty cash custodian for the Nairobi Service Center, and liaison with the UN entity providing treasury services for the Nairobi Service Center and other areas.ย
You would be responsible for:ย
Partnerships, knowledge management, communication and training Actively participate in Finance Branch and team meetings.ย Cultivate and maintain positive relationships with key partners of and division located within the Nairobi Service Center, and the broader Finance Branch to ensure business continuity. Represent the Finance Branch at the working level in transaction related finance and supplier processes the Nairobi Operations Unit. Maintain productive working relationships with the local UNDP finance office providing treasury support to UNFPA. Provide financial training, including preparation of training materials and guidance notes, and facilitate knowledge transfers with Nairobi based HQ staff or the global finance community based on financial and operations procedures. Contribute to the global financial management community facilitated by the Finance Branch.ย
2. Business continuity services and management:ย
Review and approval of non-PO payments to suppliers and staff; calculating and processing cost recovery, billing, and related transactions; submitting General Ledger Journals and other adjustments within the unitโs scope. Conduct a fiduciary review in line with UNFPA policy on accounts payable and key performance indicators for timeliness for all payments for Nairobi based HQ units to ensure compliance and documentation standards are met.ย Perform a quality assurance finance review of Implementing Partners (IPs) eFACE forms as recorded in the Implementing Partnersโ approved work plans in QuantumPlus and UN-to-UN transactions; approve the IP payment requests and liquidation reports within assigned approval limits. Certify overtime requests for Nairobi based HQ staff to verify computation accuracy, completeness, and compliance with UNFPA Overtime Compensation Policy. Perform oversight of the petty cash management for Nairobi based HQ units, ensuring proper administration and accountability. Collaborate with UNDP Kenya to ensure timely processing of payments in the local pay cycle; and liaise with UNDP Kenya and the UNFPA Country Office on local staff payroll. Actively respond to support requests from Nairobi based HQ units as part of the Global Service Desk for areas under the under the unitโs responsibility.ย Monitor the timeliness and effectiveness of the APU unit in Kenya.3. Support and guidance to offices on financial management
Provide guidance to Nairobi based HQ staff on UNFPA financial policies and procedures; escalate issues for resolution as needed.ย Review data integrity and completeness tools as the second line of defense and support offices in their resolution.4. Accounting, period end and year end closure activities
Analyze and correct general ledger accounts related to payables, performing ongoing data corrections as part of periodic and year-end closure processes.5. Reporting and information management
Compile and provide accurate financial information and reports to Nairobi based units as required. Monitor financial data integrity and completeness using dashboards, reconcile and analysis general ledger accounts, complete year end activities as assigned. Review system generated reports for completeness, accuracy to underlying ERP records and resolve discrepancies before report issuance.6. Business process and systems efficiency
Analyze system-generated reports to identify and address delayed or duplicate payments. Propose improvements to enhance efficiency and harmonize business processes.7. Carry out any other duties as may be required by UNFPA leadership
Qualifications and Experienceย
Education:ย
Advanced university degree in accounting / financial reporting or related discipline. A recognized professional accounting designation (CPA, CA), together with a Bachelor's degree, will be deemed equivalent to a Masterโs level degree for this position.
Knowledge and Experience:ย
A minimum of two (2) years of experience in financial management, accounting and/or related areas; Proven experience in successfully managing and implementing financial policies, processes and systems in development organizations at the national or international level. Advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials. Knowledge of Oracle ERP is a distinct advantage; Strong analytical and problem solving skills;ย Exposure to drafting policies or guidance notes is an advantage;ย Excellent written and spoken communications skills;Languages:ย
Fluency in English is required; working knowledge of another official UN language is desirable.ย
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Required Competencies:ย
Values:
Exemplifying integrity,ย Demonstrating commitment to UNFPA and the UN system,ย Embracing cultural diversity,ย Embracing changeย
Core Competencies:ย
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships, Communicating for impactFunctional Competencies:
Ensuring operational effectiveness and accountability for results,ย Managing the organizationโs financial resources,ย Providing technical / functional supportยย
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
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UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click hereย to learn more.
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Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.ย
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.ย
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.