National Consultant-Senior Administrative Associate to the Minister (Seconded to the Ministry of Women and Social Affairs, Ethiopia)

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

The Ministry of Women and Social Affairs (MoWSA) of Ethiopia is a pivotal government institution dedicated to promoting the rights and welfare of women, children, youth, persons with disabilities, the elderly and other vulnerable groups. Established to address the multifaceted social challenges faced by these groups, MoWSA is responsible for formulating and implementing policies, strategies, and programs that aim to ensure gender equality, the empowerment of women, enhance social protection, and the overall well-being of the Ethiopian population. The Ministry is also responsible for family and migrant returnee affairs.

The Ministry’s efforts are aligned with national, regional and international frameworks, including the Convention on the Elimination of all forms of Discrimination against Women (CEDAW), the Beijing Declaration and Platform for Action, the Maputo Protocol, the Sustainable Development Goals (SDGs), Africa’s Agenda 2063 and the Ten Years Development Plan (TYDP) and to ensure inclusive and equitable development.

UN Women Ethiopia Country Office (ECO) has been providing technical and financial support to the Ministry of Women and Social Affairs including through the secondment of experts. UN Women now seeks to hire a senior administrative assistant to the minister of women and social affairs as a national consultant.

The consultant will be reporting to the Minister, Ministry of Women and Social Affairs, and will be supported by the National Programme Coordinator, UN Women ECO who will be the point of contact on the contract and payment issues. The consultant will present a report of the activities undertaken and results achieved on a monthly basis to UN Women ECO.

Description of Responsibilities /Scope of Work

The consultant will provide a high-level administrative support to the Ministry of Women and Social Affairs as per the below responsibilities,              

3.1. Office and Staff Management

•     Supervise and coordinate activities within the Minister’s office to ensure smooth operations.
•     Oversee the work of support staff, ensuring high levels of professionalism and efficiency.
•     Manage official correspondence and maintain records of key engagements and decisions

3.2. Stakeholder Engagement and Liaison
•     Act as a liaison between the Minister and government institutions, civil society organizations, development partners, and other stakeholders.
•     Represent the Minister in meetings, conferences, and official functions as needed.
•     Facilitate effective communication and collaboration between the Ministry and external partners
3.3. Communication and Public Relations
•     Oversee the preparation of official statements, press releases, and public communication materials.
•     Ensure that the Minister’s office maintains a strong and positive public image.
•     Coordinate with the Ministry’s communication team to disseminate key messages and initiatives.
3.4.  Logistical and Administrative Support
•     Manage the Minister’s schedule, appointments, and travel arrangements.
•     Ensure effective coordination of meetings, including preparing agendas and briefing notes.
•     Oversee the organization of high-level events and engagements.

Consultant’s Workplace and Official Travel

This is an office-based consultancy. The consultant will be based at the Ministry of Women and Social Affairs. The consultancy may include both international and local travel.  

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

  Core Competencies:

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

    Please visit this link for more information on UN Women’s Values and Competencies Framework: 

    Functional Competencies:

    •     Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow.
    •     Good knowledge of administrative rules and regulations.
    •     Ability to perform work of confidential nature.
    •     Ability to manage administrative processes.
    •     Ability to perform in high pressure environment

    Education and Certification:

    Completion of secondary education is required; 

    Bachelor’s degree in business administration or public administration is an asset

    Experience
    •     A minimum of 6 years of relevant experience in government, international organizations, or the non-profit sector is required
    •      Experience in senior positions of administration in government offices is an added advantage
     

    • Languages:
      •     Fluency in English and Amharic is required.

      Statements :

      In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

      Diversity and inclusion:

      At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

      If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

      UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

      Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.