Work Location : Ethiopia โ Mekele Type of Post : Other Possible Location : Funding : Expected Travel : Type of Contract : Language Requirement : Application Deadline : 7/17/23 Employee Duration : Full-Time
I JOB SUMMARY
The purpose of the Monitoring and Evaluation (M&E) Officer position is to ensure the SELAM I project data collection, compilation and documentation of implementation progress, lessons and project level data. The M&E officer monitors the quality of field level data and ensures proper reporting. She/he will oversees the monitoring, evaluation, analytics, and reporting of performance and results of the project. She/he will oversees data management of direct service participants of the project. She/he will lead activity, output, and outcome efforts to strengthen monitoring and evaluation and performance reporting within the operational area of the project. This position reports to the Learning, Design and Measurement (LDM) manager.
II RESPONSIBILITIES AND TASKS
Job Responsibility #1: Monitoring, Evaluation and Reporting (37% of time)
Assists field staffs particularly front line staffs of the project and Implementing partner(IPs) in developing regular data collection format, in field supervision, and data base maintaining, analyzing and interpreting data and ensuring forward accountability to the community and learning; Assists and conduct project monitoring and supportive supervision at operational sites of the project Assists and conduct joint monitoring and coordination meetings with IPs and other stakeholders. Conducts and participate on data quality assessments and validation Assists and participate on project bassline evaluation, mid-term evaluation, end line evaluation, outcome survey and other project start up surveys and assessments Assists and leading the monitoring system of the project direct beneficiaries /participants. Participate and provide inputs for the development of Comprehensive Monitoring Evaluation plan (CMEP). Provides regular support for direct beneficiaries/participants services data collectors, and providing feedbacks. Assists IPs and CARE staffs in overall MEAL and reporting system Assists project staff in reviewing and revising project M&E plan and indicators as required Leading the role for preparation of dip implementation plan of the project and breaking down for each operational Woredas. Provides reporting feedbacks to CARE project staffs and IPs Assists, preparing and submitting government reports Assists the project staffs of CARE and Implementing partner in understanding activity/output/outcome project level data; Organizes participatory monitoring events along with the facilitators and partners and communities Participates on project performance review meeting at different level Collects and provides information and technical support in the preparation of quarterly or biannual reports Ensures the implementation of project performance monitoring plan (PMP) /framework. Ensures consistency of information in different reports Participates in the formulation and revision of different reports and plansJob Responsibility #2: Program Progress Tracking (10% of time)
Identifies indictors which are reliable for data quality assessments Ensures all project and partner staff use the same and latest versions of data collection and reporting forms. Supports and produces monthly, quarterly, semiannually and annually project tabular reports by reconciling with the narration reports. Analyzes plan versus achievements of the project and identify justifications for under achievements or over achievements. Ensures cross cutting issues such as, gender and age are effectively addressed/ mainstreamed in all project implementations as part of ensuring accountability.Job responsibility #3: Data/Information Management (37% of time)
Supports the M&E team of the project in the development of automated Direct Participant Monitoring System (DPMS) for direct service recipient of the project. Supports the M&E team of the project in the development and design of M& E tools Manages routine data, including data cleaning and entry to ensure completeness and quality Ensures all devices that will be used for direct participant monitoring system are functional with correct programming and are available for use. Reports any errors identified during data review to appropriate team members and assist in resolving issues Assists direct participant targeting, recording and reporting. Assist the analysis of latest child labor data and data collection system and process Assists the development of simple Management Information System (MIS) to capture datas for non-direct participants of the project Provides Village Economic and Social Association (VESA) standard system. Ensures effectiveness and adequacy of systems to track flow of information on inputs utilization and project participation, including the process of beneficiary selection and project prioritization; Ensures all the datas of the project is collected, cleaned, stored , reported and documented properly Verifies and assess data as planned in the operation woredas, .and ensures the project and partner staff receive regular feedbacks on the quality of their submitted forms or reports according to the guidelines (i.e., accuracy, completeness and timeliness). Updates the program information system on regular basis.Job Responsibility #4: Capacity Building (6% of time)
Assists the field program staffs and IPs in organizing M&E related capacity building workshops/trainings to stakeholders and indirect participants of the project. Compiles and share project related data among field office staff; Coach and mentor the front line staff on how to handle apparatus/tablets for data collection Identifies and fills gaps on data collection system of the project.Job Responsibility #5: Knowledge Management (7% of time)
Assists and conducts learning assessments and produce learning briefs and other knowledge management products. Assists and produces success stories , rolling profiles, and most significant change stories Organizes and participates on learning events and experience sharingJob Responsibility #6: Performs other duties as assigned (3% of time)
III PROBLEM SOLVING (Thinking Environment)
Levels one and two of problem solving apply to the incumbent. The incumbent involves with daily routine activities, she/he also uses interpolative skills to pick and choose the right solution to address given problems.IV GENDER EQUALITY
Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues. Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programmingIIV QUALIFICATIONS (KNOW HOW)
A EDUCATION/TRAINING
Required:
Bachelorโs degree in social science, Statistics or other related fields. Knowledge of statistical software for both quantitative and qualitative dataDesired:
Job related experience and maintaining program data base, generation of data and qualitative and quantitative data analysis skills. Experience related to data collection platforms,B EXPERIENCE:
Required:
3 years of relevant experience in first degree or 2 years of relevant working plus post graduate degree experience in related positionDesired:
NGO experience.C TECHNICAL SKILLS
Required:
Well organized, which gives attention to details and have some analytical skill; Computer skill particularly Microsoft Word, Excel and Power Point; Good oral and written communication and interpersonal skill; Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, participatory approach and sustainability; Proficiency in English and local language both verbal and written.Desired:
Utilizing programming and statistical software (such as SPSS) to compile data and information for various systems, and knowledge of basic monitoring and evaluation and research tools;D COMPETENCIES
Respect, accountability, courage, excellence, analytical ability, initiating action, interpersonal skills, developing teams, decision making, information monitoring, facilitating change, proactive problem solving, planning and organizing.V CONTACTS/KEY RELATIONSHIPS
The job holder is expected to collaborate with the local community, government counterparts and other partners, with the program officeโs supervisors, project/program managers, and other CARE Staff.VI WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED
The post is located at Mekelle, with field travel to program sites of SELAM I project.
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