MEXICO FINANCE, PROCUREMENT AND ADMINISTRATION (FPA) SENIOR ASSOCIATE

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

COUNTRY CONTEXT

GGGI has consolidated its role as a trusted advisor to Mexico’s federal and subnational governments in the design, implementation, and financing of green growth and climate change initiatives. Overall, the GGGI Mexico Programme aims to: a) deliver transformational programs with measurable attributed and contributed outcomes; b) ensure government ownership, commitment, and support for GGGI interventions in Mexico, foster strong partnerships, and facilitate resource mobilization to accelerate the adoption of green growth; c) promote knowledge sharing by bringing together a cross-selection of GGGI experts to deliver a “One GGGI” country approach; and d) strengthen linkages between Mexico’s development agenda with global commitments (e.g., Paris Agreement; 2030 Agenda) and GGGI’s 2030 Strategy.

POSITION SUMMARY

The role of the FPA Sr. Associate is to 1) ensure quality control of country operations; 2) provide strategic support and direction for new and emerging projects; 3) coordinate with internal and external stakeholders to improve existing processes; 4) enhance the current administrative and financial management capacities of the staff across the Mexico country programme; 5) promote the alignment of operational processes align with needs and requirements of donors; 6) identify opportunities for improving portfolio management and budget/project monitoring; 7) maintain regular communication with country, regional and headquarter teams on a regular basis to understand and identify emerging challenges and risks.

To carry out his/her role, the FPA Sr. Associate will report directly to the Mexico’s Country Representative and liaise closely with Project Managers. This position is also expected to liaise regularly with other staff in the LAC Regional Offices (also located in Mexico City) and GGGI’s headquarters in Seoul, when required.

PURPOSE

Based in Mexico City, the FINANCE, PROCUREMENT AND ADMINISTRATION (FPA) Senior Associate will ensure the execution of the GGGI Mexico Country Office’s project portfolio by coordinating all required operations, ranging from human resources, finance, procurement, travel, to any other administrative related requirements.

Aligned with GGGI’s rules and regulations, the FPA Sr. Associate will supervise a team of 2 Staff to ensure operative processes such as financial monitoring, reporting to donors, processing and delivery of procurement contracts, monitoring of purchase orders, conducting or supporting recruitment and human resources processes, travel requests and claims, IT asset oversight, among others.

ENGAGEMENT

Supervises, coordinates and mentors her/his team (1 FPA Associate and 1 Admin Sr. Assistant) regarding operational processes, including through identifying opportunities for synergies, standardization and process improvement.

Communicates regularly with country, regional team, and GGGI headquarter teams to align regional operations and integrate new processes and requirements that enhance project management and delivery.

Collaborates with country team (internal customers) to understand their specific needs and requirements, and guide them in standardizing operational processes.

Collaborates with country teams for strategic program development from an operations perspective in line with GGGI’s Strategic Plan 2030 and LAC Regional Strategy 2021-2025.

Fosters a healthy team culture and ensure high level of staff engagement.

DELIVERY

Develops and consistently follows robust processes for managing and tracking budget execution plans and schedules in line with yearly work programs and donor funded projects.

Carries out timely and quality monitoring of larger project budgets of the country (e.g. GEF, GCF) exceeding a yearly budget of $750k USD annually.

Supervises monitoring of smaller project budgets of the country (e.g. AFD, NADB, UKPACT, CAF, UNOPS) up to a yearly budget of $750k USD annually.

Leads efforts to increase capacity across operational functions and GGGI’s Internal systems and processes.

Supports the monitoring of performance of country program to champion efficient and timely delivery and enhance project management.

Coordinates the reporting of project results to donors and internal management.

Contribute to corporate and regional strategy development including organizational and regional strategy, roadmaps, and work program and budget.

Proactively identifies project and portfolio operational risks, and identifies strategic mitigation strategies and solutions with the regional team.

REQUIREMENTS

QUALIFICATIONS

(REQUIRED) Bachelor’s degree in administration, economics, finance, public administration, management, engineering, or any discipline related to the assignment.

(REQUIRED) At least 4 years of professional experience in the above fields..

(REQUIRED) At least 4 years of experience in financial management, procurement, and improving operational processes.

(REQUIRED) At least 4 years of experience with budgetary planning, donor reporting and enhancing operations to meet donor requirements.

(REQUIRED) demonstrable proficiency using Microsoft Office (with an emphasis on spreadsheets, dynamic tables and/or macros).

(REQUIRED) at least 4 years of demonstrable experience supervising small teams (+2 Staff) in administrative, budgetary and/or financial areas.

(REQUIRED) English fluency and communication (speaking, writing and presentation) skills, including publication of written material and ability to produce high-quality visual aids.

(REQUIRED) demonstrable Experience and proficiency with Enterprise Resource Planning software (e.g. ERP, SAP, Oracle, or similar).

(DESIRABLE) Postgraduate or master’s degree in administration, economics, finance, public administration, management, or any discipline related to the assignment.

(DESIRABLE) At least 4 years of proven project delivery experience, i.e. managing the delivery of results within budget and on time, standardizing processes.

(DESIRABLE) Professional certification such as CPA or similar.

Experience of working with government officials and development partners in the Mexico and/or LAC regions.

(DESIRABLE) Working experience with international or technical assistance organizations that deliver donor funded projects.

FUNCTIONAL

High ability to prioritize, thinkings strategically to break down more complex processes into small tasks.

Self-starter, high performer with a high work ethic. Can work under tight deadlines, with little supervision and a substantial level of autonomy.

(REQUIRED) Flexibility to work in an international environment where values, world views, and time zones may vary widely.

(REQUIRED) Strong interpersonal skills with ability to work under pressure and to establish and maintain effective work relationships with people of different backgrounds.

(DESIRABLE) Able to convey complex information clearly and anticipates the kind of information that others will need.

CORPORATE

Understands and actively supports GGGI’s mission, vision and values.

Promotes an organizational culture of trust, transparency, respect and partnership.

Processes and shares information easily and is excellent at problem solving.

Manages emotions and stress positively, builds rapport and resolves conflict easily.

Promote the optimum use of resources.

Promote creativity and innovation among staff.

Be able to lead where needed and provide solutions to project-level challenges.

WORKING CONDITIONS

The Senior Associate is an X7 grade level in GGGI’s Mexico salary scale. For the X7 National salary scale, the annual base salary starts from USD 32,096. Determination of base salary is subject to the candidate's experience, academic background and internal equity.

GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.