Meetings / Conferences Services Assistant (Temporary Contract - one year)
Vacancy Number: 1881
Deadline: January 15, 2024
Job Profile
The incumbent provides snacks, tea and coffee services for meetings and other events in the OPEC Fund premises.
Duties and Responsibilities
Order management
In a stand-by mode, receives orders and provides beverages and snacks as necessary, for all meetings held in OPEC Fundโs premises, and for the Senior Management team.Inventory levels
Manages all tasks associated with the provision of office beverages, tea, coffee, and snacks. Additionally, responsible for maintaining and caring for kitchen equipment, including coffee machines, cups, and cutleries.Checks the stock level of beverages (e.g. mineral water, juices, coffee, etc.), and reports to the supervisor when levels are low.Receives additional supplies of the relevant items purchased and ensures proper storage and utilization, keeping in mind the expiration date of the consumable products.Arranges/maintains the simple inventory system for beverages.Meeting preparation
Provides logistical support with organization of events (meetings, workshops, conferences) by setting the tables and serving snacks and beverages during in-house events; and also responsible for removal of dishes to the kitchen during and after events, and cleans them as necessary.Carries out other tasks related to the job and as assigned by the supervisor.Work scheduling and allocation
Works according to assigned schedules.Qualifications and Experienceโโโโโ
Completed secondary education and appropriate training.A minimum of 2 years relevant working experience, in particular in the field of meeting support services or as a domestic support staff, cleaner or cook.Experience from office environment is highly desirable. Good interpersonal ability is required.Thoroughness and excellent attention to detail is essential.Good Knowledge of housekeeping standards is required. Fluent in English and German. Good working knowledge of Arabic, French or Spanish is an added advantage.Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.