I.ย ย ย ย ย ย ย ย Summary of Position
The logistics manager will be in charge of the mission's fleet, facility, and warehousing management needs. In close collaboration with the Support Service Director, the logistics manager will ensure that all mission needs are met in a timely manner, efficiently, and according to specifications. All activities must be conducted in accordance with ACF-USA policies and procedures and any applicable donor, HQ, or field guidelines.
The Logistics manager\u2019s role is designed with the following purpose, engagement and delivery:
Purpose:
The Logistics Manager is responsible for efficiently coordinating logistics operations that align with ACF\u2019s humanitarian mission. This role includes optimizing logistics strategies, managing inventory control, and coordinating transportation to support program delivery. Additionally, the manager must ensure compliance with ACF policies, donor regulations, and industry best practices.
Engagement:
The Logistics Manager collaborates closely with internal departments, field teams, suppliers, and partners to ensure seamless logistics operations. This role requires regular coordination with program, finance, and technical teams to align logistics activities with ACF\u2019s mission objectives. Additionally, the position involves engagement with external stakeholders, including donors, regulatory bodies, and logistics service providers, to ensure compliance, efficiency, and effective resource management
Expected Deliverables: ย
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The key deliverables of the Logistics Manager include, but are not limited to:
\u00b7ย ย ย ย ย ย Logistics Optimization \u2014 Oversee transportation, warehousing, and deliveries at the intended field offices to ensure smooth supply delivery to operational sites.
\u00b7ย ย ย ย ย ย Stock Management \u2013 Maintain accurate stock records, follow ACF procedures for transactions, and provide monthly reports.
\u00b7ย ย ย ย ย ย Fleet Management \u2013 track vehicle service maintenance and ensure it is done per ACF standard, monitor movements to optimize resource utilization, and provide monthly reports.
\u00b7ย ย ย ย ย ย Compliance & Reporting \u2013 Adhere to ACF policies, donor guidelines, and local regulations while providing accurate reports on logistics activities.
\u00b7ย ย ย ย ย ย Risk Management \u2013 Identify and mitigate risks related to logistics matters, fraud, and operational inefficiencies.
\u00b7ย ย ย ย ย ย Supervise & Lead Logistics Team \u2013 Oversee, mentor, and support logistics staff to ensure effective performance.
\u00b7ย ย ย ย ย ย Facility Management \u2013 ensure the office infrastructure maintenance and safety is up to the standard level for use.
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Essential specific functions under each deliverables:
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1.ย ย ย Logistics Optimization
\u00b7ย ย ย ย ย ย Plan and coordinate transportation of goods to ensure timely delivery to field locations.
\u00b7ย ย ย ย ย ย Oversee fleet management, ensuring efficient vehicle utilization and maintenance.
\u00b7ย ย ย ย ย ย Manage warehousing operations, including stock movement and proper recordings, safety, and security of the stocks.
\u00b7ย ย ย ย ย ย Stock prepositioning at the right season in field locations to optimizes costs.
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2.ย ย ย ย Stock Management
\u00b7ย ย ย ย ย ย Ensure proper movement of stock per ACF warehouse guidelines.
\u00b7ย ย ย ย ย ย Maintain accurate and up-to-date records of all inventory and stocks.
\u00b7ย ย ย ย ย ย Ensure that all stock movements are accompanied by the necessary supporting documents, validated by authorized staff, and per ACF warehouse management guidelines.
\u00b7ย ย ย ย ย ย Perform routine physical counts to verify stock accuracy and identify discrepancies.
\u00b7ย ย ย ย ย ย Generate reports on stock levels, usage trends, and potential shortages for informed decision-making.
\u00b7ย ย ย ย ย ย ย Implement inventory management best practices to optimize stock levels.
3.ย ย ย Fleet Management
\u00b7ย ย ย ย ย ย Monitor fleet movement, fuel usage, and driver performance to ensure efficient operations.
\u00b7ย ย ย ย ย ย Schedule regular servicing, inspections, and timely repairs to keep vehicles in optimal condition.
\u00b7ย ย ย ย ย ย Ensure all vehicles have valid registrations, insurance, and necessary permits, following ACF policies and local regulations.
\u00b7ย ย ย ย ย ย Track fuel consumption, control expenses, and implement cost-saving measures to improve efficiency.
\u00b7ย ย ย ย ย ย Enforce driver safety protocols, conduct training, and implement measures to reduce accidents and vehicle misuse.
\u00b7ย ย ย ย ย ย Implement fleet management best practices to optimize fleet usage.
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4.ย ย ย Compliance & Reporting
\u00b7ย ย ย ย ย ย Ensure all warehouse and fleet activities comply with ACF, donor, and legal requirements.
\u00b7ย ย ย ย ย ย Maintain proper documentation and audit-ready records for logistics transactions.
\u00b7ย ย ย ย ย ย Prepare and submit monthly reports on inventory, fleet, and logistics performance.
\u00b7ย ย ย ย ย ย Train staff on compliance requirements and Logistics best practices.
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5.ย ย ย Risk Management
\u00b7ย ย ย ย ย ย Identify risks in the Logistics and develop mitigation strategies.
\u00b7ย ย ย ย ย ย Implement fraud prevention measures in logistics operations.
\u00b7ย ย ย ย ย ย Regularly assess security risks in transport and warehousing and bring them to the attention of your line manager for prospective actions.
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6.ย ย ย Supervise & Lead Logistics Team
\u00b7ย ย ย ย ย ย Oversee, mentor, and support logistics staff to ensure effective performance.
\u00b7ย ย ย ย ย ย Conduct training sessions on logistics procedures, and compliance for team members.
\u00b7ย ย ย ย ย ย Set clear objectives, conduct regular performance evaluations, and provide constructive feedback.
\u00b7ย ย ย ย ย ย Assign roles and responsibilities to optimize team efficiency and workflow.
\u00b7ย ย ย ย ย ย Facilitate regular meetings to ensure alignment on priorities, challenges, and operational updates.
\u00b7ย ย ย ย ย ย Address workplace conflicts professionally and promote a positive, inclusive work environment.
\u00b7ย ย ย ย ย ย Support hiring and onboarding of new team members, ensuring they understand ACF\u2019s policies and procedures.
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7.ย ย ย Facility Management
\u00b7ย ย ย ย ย ย Ensure that the office building, utilities, and equipment are well-maintained, safe, fit for use, and compliant with ACF standards.
\u00b7ย ย ย ย ย ย Establish safety protocols and implement energy efficiency measures to ensure safety and optimize costs.
II.ย ย ย ย ย ย ย Supervisory Responsibilities
Directly line manages for logistics officer and technical line manager for the base logistics officers.
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III.ย ย ย ย ย ย Gender Equality Commitments\u202f\u202fย
\u00b7ย ย ย ย ย ย Fostering environment that supports values of women and men\u2019s equal access to information.
\u00b7ย ย ย ย ย ย Provides an environment where women and men must be promoted based on the performance objectives.
\u00b7ย ย ย ย ย ย Respect for beneficiaries, women, men, children (boys & girls) regardless of gender, sex, disability, religion, etc.
\u00b7ย ย ย ย ย ย Value and respect for all cultures.
\u00b7ย ย ย ย ย ย Promote and uphold the PSEA policy and procedures.
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IV.ย ย ย ย ย ย Fiscal Responsibilityย
\u00b7ย ย ย ย ย ย Optimize costs by ensuring logistics operations are economical.
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V.ย ย ย ย ย ย ย CONTACTS/KEY RELATIONSHIPS (internal & external):
\u00b7ย ย ย ย ย ย Liaise and maintain good relationship with the Program, Finance and HR Department among others
\u00b7ย ย ย ย ย ย Interact with suppliers, at some level local institutions and casual service providers
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VI.ย ย ย ย ย ย Physicalย Demandsย ย
\u00b7ย ย ย ย ย ย While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.ย
\u00b7ย ย ย ย ย ย The physical demands described here are representative of those thatย must be metย by an employee to perform the essential functions of this job successfully. Reasonable accommodationsย may be madeย to enable individuals with disabilities to perform the essential functions.ย
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VII.ย ย ย ย ย Working Conditions, Travel and Environmentย
\u00b7ย ย ย ย ย ย The duties of the job require regular job attendance at least five days per week.ย Must be available to work outside normal office hours or on the weekends as required.ย
\u00b7ย ย ย ย ย ย Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.\u202fย
Requirements
\u00b7ย ย ย ย ย ย Masters Degree in Supply Chain Management and Logistics.
\u00b7ย ย ย ย ย ย 5 years work experience preferably working in humanitarian relief/development sector in the field, in a logistics or procurement role
\u00b7ย ย ย ย ย ย Strong working knowledge of English (spoken and written).
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I.ย ย ย ย ย ย ย ย Required Skills & Competencies
\u00b7ย ย ย ย ย ย Strong communications and capacity building skills, with excellent verbal and written English
\u00b7ย ย ย ย ย ย Good working knowledge of Computer, particularly Word and Excel Computer skills
\u00b7ย ย ย ย ย ย Willing to work occasional evenings and weekends and to carry out field visits at short notice if required
\u00b7ย ย ย ย ย ย Good report writing skills
\u00b7ย ย ย ย ย ย Able to make decisions. Can prioritize work to meet deadlines.
\u00b7ย ย ย ย ย ย Competent with administrative tasks. Problem solving ability. Attention to detail.
\u00b7ย ย ย ย ย ย Quick learner with practical, precise approach
\u00b7ย ย ย ย ย ย Strong communications skills, with excellent verbal and written English. Fluent in local dialects and Arabic language is a requirement.
\u00b7ย ย ย ย ย ย Good working knowledge of Computer, particularly Word and Excel Computer skills.
Benefits
We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. The incumbent is required to carry out the duties in accordance with the Action Against Hunger Safeguarding policies (PSEA, Child safeguarding and Code of Conduct).ย Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.
Applications will be reviewed on a rolling basis. The deadline is 17 February 2025.