Logistics Coordinator

Background

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.

ROLE PURPOSE

Logistics Coordinator will be responsible for several Administration & Logistics works. He/she will also coordinate with Logistics & Procurement Manager for Office Management, arrange Plan International Indonesia tax exemption regularly, arrange visa applications for staff, and prepare an invitation letter for visitors including support documents needed, asset management, and inventory/ NFI stocks. Coordination with Logistics Officer for Logistic arrangement including managing NFI Warehouse stock updates.

DIMENSIONS OF THE ROLE

• S/He will directly report to Logistics & Procurement Manager
• S/He will have 1 subordinate

  Accountabilities

  1. Asset Management.
     • Register new asset upload to share drive for all YPII assets
     • Maintain and record all YPII assets Tracking & monitoring all YPII assets
     • Prepare documents and schedule for annually physical check asset
     • Leading the disposal asset process based on lifetime usage, project end or office closure
     • Coordination with Fleet Manager for vehicle maintenance and disposal
     • Coordination with L&PM, PSOM & PIAM for vehicle planning
       1. Office Management.
          • Ensure all office facilities are properly, neat & function Manage Office Supports (OB, Receptionist, Security & Engineering)
          • Maintain communication with landlord, compound community)
          • Maintain legal office documents
          • Active to update information related office arrangement (eg. office cleaning & maintenance, meeting room usage)
          • Coordination with logistics officer in project/PIA offices for logistics matters
          • Create PR for Operations Department
          • Maintain monthly billing/ invoices for CO office
          • Visitor arrangement coordination with Logistics Officer & host
          • Archiving/ Filing lease agreement
            1. Warehousing.
               • Liaison with warehouse management for day-to-day operations
               • Coordination with HRP Logistics Officer for warehouse activities
               • Compilation warehouse report & annually warehouse physically check
               • Monitoring & update warehouse rent & performance Coordination with procurement for incoming goods
               • Manage stock movement and shipping to response area
               • Leading the process of disposal, replenish, packing & unpacking