Logistics Assistant - FAO

Background

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Our goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to live active, healthy lives. With 195 members - 194 countries and the European Union, FAO works in over 130 countries worldwide to promote better production, better nutrition and better environment for a better life.

The FAO Coordination Office for the West Bank and Gaza Strip Programme implements the Country Programming Framework for Palestine to enhance the wellbeing of Palestinian people by making the agrifood system more efficient, inclusive, resilient, and sustainable in alignment with national policies and strategies and the United Nations Sustainable Development Cooperation Framework (UNSCDF).

Duties and Responsibilities

1)    Ensure timely and effective undertaking of logistics related functions

•     Coordinates the movement of items to and from various locations of FAO Offices, suppliers, and other sources in a systematic manner.
•     Coordinates the distribution of project inputs, office assets, and other inventories.

2)    Ensures provision of effective office, storage management and maintenance and facilities oversight

•     Organizes the office storage space and arranges items in the store systematically in an easily accessible manner ensuring security and safety. This includes equipment and supplies. 
•     Supports the new office setup, including arrangement of office spaces, renovation and improvement work going on and ensures the office is fully operational dealing with contractors and the landlord as necessary.
•     Supervises the performance of day-to-day cleaning, security and other work that keeps the office a good working environment and follows-up improvements.
•     Responsible for the day-to-day maintenance of the assigned vehicles, checks oil, water, battery, brakes, tires, etc.
•     Performs minor repairs and arranges for other repairs and ensures that the vehicles are kept clean.

3)    Comprehensive supply and vendor management

•     Serves as a focal point for requirements of supplies and other logistics matters, including vehicles (transport equipment) repair and maintenance need.
•     Supports the administration in finding suppliers and service providers of services and items needed, getting details of locations and addresses for easy tracing, and registering them in the System as well as fast procurement needs.

4)    Security and emergency management and fleet personnel supervision 
•     Acts as a focal point for all security related matters; ensuring that staff are well informed of occurring incidents and alerts as received from DSS.
•     Supervises the drivers and security guards and manages the work schedules for Drivers and Security Guards and ensure their compliance with MOSS requirements.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office. 
 

Competencies

Core
Achieve Results:    LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:    LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously    LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility     LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination     LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner    LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion    LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 

Cross-Functional & Technical competencies:  

Business Direction & Strategy:

Effective Decision-Making. Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources.

Business Management:    

Communication. Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Business Management:

Customer Satisfaction/Client Management    Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. 
Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
 

Administration & Operations:

Building, facilities & office space management. Knowledge and ability to facilitate the renovation and upgrade of offices including review of complex engineering/architectural drawings; negotiate technical agreements to ensure fully operational building infrastructure and services; design policy & procedure (POPP) for premises and facilities including space standards; manage premises and facilities; validate financial statement notes on leasehold data
 

Administration & Operations:

Documents and records management. Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Business Management:

Operations Management. Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisation’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms.
 

Procurement:

Procurement Management    The ability to acquire goods, services or works from an outside external source.
 

Required Skills and Experience

Education:

Secondary School Education is required or a first-level university degree (bachelor’s degree or equivalent) in Social Science, Business Administration, Logistics, Supply Chain Management or any related studies will be given due consideration but is not a requirement

Experience:

Desired Skills: 

Languages:

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.