Library Assistant (temporary)

Org. Setting and ReportingThis position is located in the United Nations Library Service – Vienna (LS), General Support Services (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Chief Librarian. For more information on UNOV, please visit the website www.unov.org ResponsibilitiesUnder the direct supervision of the Chief Librarian, and within limits of assigned authority, the incumbent will be responsible for the following specific duties: • Provide general office support services to help ensure the smooth functioning of the office. • Conduct a physical inventory of the library’s UN Documents collections in preparation for future digitization projects. • Verify against other UN Library collections to identify whether UN documents have already been digitized, exist in print collections elsewhere, or are candidates for digitization ensuring completeness and accuracy, and identifying missing items from the UNOV Library collection. • Maintain and update detailed records indicating candidates for weeding, priority digitization, and duplication with other collections. • Perform collection maintenance, including shelving, shelf reading, weeding and re-organizing collections as required. • Provide back-up assistance with client services in the Library Client Service office. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Operate and maintain a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc. • Perform other work-related duties, as required. CompetenciesProfessionalism: Has knowledge of library operations, has ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Has the ability to perform analysis, modelling and interpretation of data in support of decision-making. Has knowledge of general office and administrative support. Has knowledge of administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent. Job - Specific QualificationNot available. Work ExperienceA minimum of two (2) years of experience in library work, archives, information network administration or related field is required. The minimum years of relevant experience is reduced to 0 for candidates who possess a first-level university degree or higher. Experience searching library databases and collections, such as Online Public Access Catalogue (OPAC) or digital repositories, is required. Experience working with international or government documents, particularly UN Documents, is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).