Junior Administrative and Finance Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of the head of the Resource Management Unit (RMU), National RM Officer and the direct supervision of the Head of Sub Office, the incumbent will be providing support to the IOM office in Sfax in terms of administration and finance requirements, in collaboration with finance, and supply chain unit.

1. Provide clerical support to the finance office on its daily administrative and financial activities 
2. provide assistance for the smooth daily running of the  administrative functions in a timely fashion, and in accordance with the Mission’s regulations and procedures;
3. Maintain orderly the stamp and signature of the payments received.
4. Prepare & Post accounting transactions to the Office, follow up with relevant staff for the missing documents (if any), and provide general logistic support such as photocopying and scanning documents, vouchers prepared by the unit, etc. 
5. Provide support in maintaining an efficient filing & E-filling system for vouchers/financial documentation/receipts and ensure their timely filing & E-filling in chronological order;
6. Provide support in verifying invoices, and supporting documentation and that the goods or services they refer to were duly received or provided in line with IOM financial management rules and procedures before proceeding with payment request; 
7.  Provide assistance for processing all staff services such as travel, expense claims, document retrieval, etc; 
8. Provide support to the finance assistant team in ensuring that proper and systematic completion of all posted payments and other accounting documents according in line with IOM financial management rules and procedures;
9. Assist in organizing and preparing vouchers as needed during audits.
10. Keeping confidentiality matters as defined by the mission’s requirements.
11. Assist the finance assistant in maintaining accuracy in related to financial tracking and record keeping of the daily projects and financial activities. 
12. Provide support in preparing financial reporting & Monitoring for the projects so that project commitments and expenditures are tracked according to IOM standards.
13. Assist in timely clearing and follow-up for mission vendor maintenance
14. Assist in monthly and yearly end closures of accounts.
15. Handle sub-office petty cash accounts and ensure all cash posting and supporting documents are complete in line with IOM Financial management rules and procedures
16. Such other duties as may be assigned Education

    High School Degree/Certificate degree, preferably in business administration, or other similar domain from an accredited academic institution and three years of relevant professional experience; or bachelor’s or Equivalent or Higher degree in the above fields with one year of relevant professional experience.

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
    • Experience in administration and technical assistance to executives an asset

      Skills

      • Excellent time management skills
      • Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
      • Demonstrated ability to communicate clearly and effectively;
      • Strong interpersonal & intercultural skills with an attention to detail;
      • Team player; 100% integrity
      • Excellent computer skills, especially in MS Office;
      • Experience in Oracle is an asset Languages

        For all applicants, fluency in  French, Arabic, and English is required (oral and written).

        IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
    • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
17. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.