Internship, Strategic Sourcing Team, Supply Chain Management Unit (SCMU), Copenhagen, Denmark

The Position:

Under the direct supervision of the Strategic Sourcing Team Leads in the UNFPA Supply Chain Management Unit, the intern will support the Strategic Sourcing Teams (Health and Non-health) in the areas of: 

● Supplier contract management 
● Product category management 
● Supplier performance 
● Reporting and Communication 

A work-plan with achievements for the duration of the Internship and learning opportunities will be agreed upon. Periodic progress meetings will lead to a beneficial environment for the Intern enhancing her/his skills and capacity in areas related to UNFPA’s mandate. 

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations, and individuals to “build forward better”, while addressing the negative impacts of the COVID-19 pandemic on women' s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. 

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
 

You would be responsible for:

Project No. 1 . Web Storefront 

Action. To revise and improve the information in UNFPA’s Quantum and External Catalogues for categories within the Health Portfolio, which includes Contraceptives, Pharmaceuticals, Medical Devices, and Kits. This also applies to the Non-health Portfolio. The aim is to ensure that all product data is accurate and complete. 

a. Contraceptives 

1. Check Product Descriptions: Review all contraceptives listed to ensure descriptions are accurate and complete 

2. Update Specifications: Include up-to-date information on each product's technical specifications 3. Add Regulatory Information: Verify that each product’s regulatory status is up to date (e.g., WHO prequalification or other certifications). 

4. Prepare a photo base for the category. 

b. Pharmaceuticals 

1. Medicines & Therapeutic Areas: Ensure the pharmaceutical products are accurately listed under the correct therapeutic categories (e.g., antibiotics, analgesics, antivirals, etc.). 

2. Dosage & Packaging: Confirm the information on dosages, forms, packaging sizes, and labeling corresponds to the Agreements. 

3. Expiry Dates & Storage: Include information on shelf life, storage conditions, and any temperature-sensitive requirements. 

4. Prepare a photo base for the category. 

c. Medical Devices 

1. Product Details: Ensure all medical devices are described with complete details such as intended use, specifications, materials, and dimensions. 

2. Maintenance & Safety Instructions: Provide information on device care, maintenance, and safety instructions. 

3. Prepare a photo base for the category. 

d. Kits 

1. Contents & Configuration: Revise product details for each kit, ensuring clarity on the included components and how they’re used in specific health contexts (e.g., HIV testing kits, family planning kits). 

2. Instructions for Use: Confirm that leaflets in 4 languages are archived properly. 3. Prepare a photo base for the category. 

e. Non-health 

1. Prepare the category tree (category-subcategory-items) for relevant non-health supplies. 2. Product Details: Ensure all hon-health suppliers are described with complete details such as intended use, specifications, materials, and dimensions. 

3. Maintenance & Safety Instructions: Provide information on device care, maintenance, and safety instructions.

4. Prepare a photo base for the category. 

Action. Developing a Video Demonstration of WebStore Platform 

a. The video should demonstrate how to navigate the new UNFPA catalog platform, focusing on key features such as product search, filtering options, and viewing product details. 

b. Show how to access additional resources like images, technical specifications, and attachments for each product. 

Project No. 2. Sourcing, Negotiations, and Award 

ERP Negotiation Module 

a. Mapping available training materials 

b. Identifying materials needing updates to align with UNFPA processes. 

c. Supporting the Corporate Procurement Services Team by testing scenarios in the testing environment. 

d. Updating training materials under the project team's guidance to reflect UNFPA processes for the ERP Negotiation Module implementation. 

e. Preparing training materials in collaboration with the project team for the Negotiation Module rollout to UNFPA country offices. 

f. Aligning non-health supplies and services categories with UNSPSC classification codes and linking existing agreements to the relevant UNSPSC codes. 

g. Align the categories for the non-health supplies and services to the UNSPSC classification codes and link the existing agreements to the relevant UNSPSC codes. 

Qualifying for an Internship 
All interns must meet the following educational and other eligibility requirements: 

Education:

Other eligibility requirements: 

Languages: 

English

Learning Elements:

Upon completion of the assignment, and depending on its duration, the Intern will gain the following knowledge assets: 

Financial Aspects: 

Interns do not receive a salary or any other form of remuneration from UNFPA. The costs associated with an intern's participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their arrangements for accommodation, travel, and other requirements. However, they receive a stipend to help cover basic daily expenses related to the internship, if not financially supported by any institution or programme, such as a university, government, foundation, or scholarship programme. The stipend in Copenhagen, Denmark, is 6,987 DKK/monthly. 
In addition, applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins. UNFPA does not provide medical insurance for interns. 

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.