Intern - Event Support and Coordination

Work LocationBeijing Expected duration6 months Duties and ResponsibilitiesThe UN Resident Coordinator leads the UN Country Team in China, including all the UN entities present in China. The purpose of the Resident Coordinators System (RCS) is to bring together different UN agencies to improve the efficiency and effectiveness of operational activities at the country level, helping the UN to be a more relevant and reliable partner for governments, notably by establishing and strengthening these partnerships for the achievement of the Sustainable Development Goals (SDGs). The UN Resident Coordinators Office (RCO) supports the roles and functions of the UN Resident Coordinator and UN Country Team. The RCO provides inter-agency coordination support to the UN Country Team (UNCT) and its various inter-agency working mechanisms, including theme groups. Key functions of the RCO include: • strategic analysis, planning and positioning of the Country Team • preparation and monitoring of the United Nations Sustainable Development Cooperation Framework (UNSDCF) • support to joint UN programming and operations management • policy guidance • joint advocacy and communications to enhance UN coherence • improve overall programme impact of the UN System in China The RCO China is looking for a motivated Event Support and Coordination intern to join the RCO China office with a six months duration. The internship is UNPAID and full-time. Interns work five days per week (40 hours) under the supervision of a staff member in the division or office to which they are assigned. Duties may include, but are not limited to: • Event Support: - Provide logistical and administrative support to the organization of events, including but not limited to the commemoration of international days, meetings, and seminars. - Coordinate the distribution of event invitations, greeting cards, branding, and information materials. - Maintain and strengthen the database of partners and invitation lists. - Provide logistical support to the organization of UNCT/joint UN meetings, including booking of rooms/venues, checking availability, printing background material, managing RSVPs, etc. • Administrative Coordination Support: - Coordinate office-wide logistic support, which includes maintaining the calendar, managing contacts with high-ranking visitors, preparing and drafting documentation, and arranging appointments and meetings for the RCO. - Manage the office shared mail account, including responding to inquiries and directing requests to appropriate staff members. - Manage the joint UN calendar, including regular updates and timely circulation to the RCO and other agencies. - Support the core staff in the procurement, subscription and payment of different services. - Support the collection of programmatic and operational information from the UN agencies present in China as required. Qualifications/special skillsTo qualify for an internship with the United Nations Internship Programme, applicants to the programme must at the time of application meet one of the following requirements: • be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or • be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent). No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English and Chinese is required for the internship. Additional InformationNot available. Intern Specific textInterns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.