ICAO Roster-Air Navigation Services Safety Expert /Project Coordinator

The Organizational Setting

Under the direction of Director of the Capacity Development and Implementation Bureau (CDI), the Field Operations Section (FOS) is responsible for the development, implementation, monitoring, evaluation, and closure of Technical Assistance (TA) and Technical Cooperation (TC) projects. It drafts agreements and aids in creating country-specific and regional projects and programs by identifying priority areas, developing objectives, activities, and deliverables, setting timelines, and specifying budgetary requirements. 

Additionally, under the direction of the CDI Director, the Field Personnel Section (FPS/FRU) recruits international experts to implement Capacity Development and Implementation projects across various Civil Aviation fields and manages the ICAO Roster of Experts.

Major duties and Responsibilities Function 1 (incl. Expected results)

Perform the role of Co-ordinator of the project and;

• Act as Chief Administrative and Coordinating Officer for the project staff, manage and coordinate the day-to-day administrative activities of the project. 
• In coordination with the State National Co-ordinator and collaboration with ICAO Experts, prepare the work plan of the project, and submit to ICAO within one month after the deployment. 
• Submit monthly Project Progress Report (PPR) on project activities and important developments to the Field Operations Section and ICAO APAC Regional Office. 
• Plan the organization, manpower and other resources and priority requirements deemed necessary to deliver the objectives of the project. 
• Brief ICAO Experts upon arrival at the duty station, on respective responsibilities, duties, working methods, relationship with national counterparts, national civil aviation authorities, press and media. 
• Identify risk factors of the project and report timely to ICAO HQ and Regional Office or necessary corrective measures. Debrief respective ICAO Expert on completion of assignment and provide ICAO HQ with a report thereon. 
• Ensure successful completion of the project activities, in accordance with the project document and applicable ICAO policies, regulations and budget and other specific instructions from ICAO HQ. 
• Keep ICAO HQ and Regional Office informed of the local security and working conditions, the progress achieved by the project and its staff, any difficulties and shortcomings encountered, the actions taken or recommended to overcome them, and the actions taken at the project level to implement the applicable ICAO policies, regulations. and other specific instructions from ICAO HQ. 
• Maintain a smooth and uninterrupted communication with ICAO HQ or Regional Office and follow through instructions received from them, if any. 
• Perform Project Coordinator tasks as per ICAO Field Staff Rules, Field Operations Manual, Administrative Manual, ICAO Procurement Code and other related documents. 
• Conduct project review meetings with the State and ICAO on a regular basis, in accordance with the approved work plan or as needed, in order to assess the progress of the project and make adjustments if necessary. 
• Prepare project progress reports (PPRs) and internal evaluation of project performance and evaluation of ICAO Experts for the attention of ICAO HQ, Regional Office and National Co-ordinator as necessary. 
• Participate in teleconferences, as necessary, to be held between the parties involved in the project to report on progress and to clarify on reports delivered during the project duration. 
• Prepare the Draft Project Terminal Report (PTR) and submit to ICAO HQ two weeks prior to the end of the project and the Project Terminal Report (PTR) including the conclusions and recommendations at the end of the project. 
• Perform other related activities as may be required as international Project Coordinator. 

  Deliverable(s):

  • Comprehensive work plans and implementation strategies to achieve the deliverables outlined in the Project document. 
  • Progress review meetings and monthly progress reports and internal evaluation of project performance. 
  • Project Terminal Report (PTR) including conclusions and recommendations. Function 2 (incl. Expected results)

    Determine the status of the State safety oversight capability in ANS through; 

    • Reviewing all PQs related to ANS in the State to help identify the scope of work to be completed. 
    • Reviewing the corrective actions already taken based on the Corrective Action Plans (CAPs) and identify yet not satisfactory PQs. Providing consultancy, direction, advice, and consistence guidance to the national counterparts to correct yet not satisfactory PQs. Assisting national counterpart to provide regular updates on the progress of CAP implementations. 
    • Providing advice and guidance to national counterpart to upload the ANS related CAPs onto the CMA Online Framework (OLF), including Self-Assessment. 

      Deliverable(s): 

      • Report on Corrective Action Plan. Function 3 (incl. Expected results)

        Provide assistance in updating present Regulations and Guidance Materials as follows: 

        • Review civil aviation regulations in the area of ANS including SSP/SMS elements in coordination with the ICAO LEG/ORG Expert and submit the proposed amendments to regulations to the State for promulgation. 
        • Amend existing Guidance Materials and develop new Guidance Materials where necessary in the form of Manuals, Procedures, Checklists, Forms and Instructions associated with regulations in the area of ANS and submit to the State for approval and implementation. 
        • Consultations with ICAO LEG/ORG Expert to draft necessary legislation to resolve the discrepancies through proper legislative process. Recommendations may include, inter alia: 
          1. draft necessary legislation to resolve the discrepancies through proper legislative process. 
          2. Review civil aviation regulations in the area of ANS including SSP/SMS elements in coordination with the ICAO LEG/ORG Expert and submit the proposed amendments to regulations to the State for promulgation. 
          3. Guidance Materials and develop new Guidance Materials where necessary in the form of Manuals, Procedures, Checklists, Forms and Instructions associated with regulations in the area of ANS and submit to the State for approval and implementation. 
             • SMS legislations to be applied as appropriate to all ATS Providers and acceptable SMS regulations to be implemented.
             • Regulations as bases for procedure design in accordance with ICAO PANS-OPS provisions. 
             • Procedures to ensure that ANS related guidance material on the implementation of ANS specific operating regulations is developed and distributed to all relevant ANS providers. 
             • Requirements to ensure ANS providers adopt policies and procedures on Human Factors principles. 
             • Requirements for ATS provider to establish procedures to assist and safeguard strayed or unidentified aircraft aircraft, and ATS contingency plans. 
             • A generic process for identification, tracking, analysis and resolution of findings identified by inspectors, APANPIRG and internal QA recommendations. 
             • Requirements on MET quality system and functions related to SIGMET, METAR, SPECI and TAF. 
             • Requirements on AIS quality system. 
             • Regulatory requirements on aeronautical charts. 
             • Runway safety programme.
             • Requirements on ANS safety reporting.
             • Separation in its function/roles between the regulator and service providers in the areas of ATS, PANS OPS, AIS/Cartography, MET, CNS and SAR. 
             • Procedure/arrangement between ATS authorities and MET authorities for the provision of MET services. 

               Deliverable(s): 

               • Report with proposed amendments to National ANS Regulations and/or legislation. 
               • Report with proposed new set of Guidance Material in the form of Manuals, Procedures, Checklists, Forms and Instructions and any other recommendation as may be appropriate. 
               • On-the-Job Training (OJT) provided to ANS staff.  Function 4 (incl. Expected results)

                 Provide guidance and advice on the following, as may be appropriate and practicable within the timeframe of the project: 

                 1. Organizational structure for safety oversight of ANS, including recommendations to strengthen ANS Safety Oversight capability such as: 
                    • Reforming the ANS safety oversight organizational structure of the State. 
                    • Separate functions between the regulator and service providers in all fields of ANS. 
                    • Advice on minimum requirements for ANS staff, and defining respective functions and responsibilities in the form of job descriptions. 
                    • Advice on methodology to attract, recruit and retain sufficient staff with appropriate qualifications and experience. 
                    • Advice on the ANS Surveillance Programme. 

                      2. Competence programmes for the ANS staff such as: 

                      • Training programmes and annual training plans, including needs analysis and advice on the implementation.
                      • A system for maintaining training records of ANS staff.
                      • Provision of required OJT. 

                        Deliverable(s): 

                        • Report with summary of assistance actions provided Function 5 (incl. Expected results)

                          Raise awareness to the State technical staff and AIG investigators, in consultation with the ICAO AIG Expert and ICAO– LEG/ORG Expert, on the general understanding of:

                          • The USOAP – CMA programme and all related matters, including the CMA Online Framework (OLF). 
                          • State Aviation Activity Questionnaire, Compliance Checklist, Protocol Questions, Review of Evidence.
                          • Usage of terms Legislation, Primary Aviation Legislation and Specific Operating Regulations in PQs, meaning of Processes and Procedures, responsibility under Delegation of Safety Oversight Duties and Tasks, applicability of Regulatory Function versus Service Provider Function where the State Civil Aviation Authority (CAA) is both the regulator AND the service provider, meaning of Industry Visits and meaning of ICAO References.

                            Deliverable(s): 

                            • Conduct workshops that create awareness on the ICAO USOAP-CMA Programme Function 6 (incl. Expected results)

                              Perform other related duties, as assigned. COMPETENCIES

                              Core Competencies:

                              Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

                              📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                              ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                              Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

                              Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

                              Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

                              Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

                              Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

                              Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

                              Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

                              Managerial Competence:

                              Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Qualifications and Experience Education

                              University degree in one or more of the major fields of civil aviation or related air navigation field, or equivalent qualifications and experience preferably in air traffic control services.

                              Professional experience                                   

                              Essential

                              • Minimum 10 years’ experience in the ANS Safety Oversight of a Civil Aviation Authority, including at least 5 years’ experience at a senior management position. 
                              • Experience as an air traffic controller and familiarity with related services such as Aeronautical Telecommunications, AIS, Cartography, Meteorology and Search and Rescue. 
                              • Demonstrated knowledge of ICAO Standards and Recommended Practices specified in ANS related Annexes to the Convention on International Civil Aviation and relevant guidance material. Experience in the development and application of national regulations relating to Air Navigation Services. 
                              • Experience in the establishment of an ANS Safety Oversight system.
                              • Experience in organizing and conducting safety oversight inspections of air traffic services and related facilities and services.
                              • Experience in the development of Job Descriptions of ANS staff. 
                              • Experience in the development of training programmes and plans for inspectors and managers in the field of ANS. Completion of ICAO USOAP CMA Competency-based Training (CBT) in ANS area. 
                              • Demonstrated understanding of major safety and security trends in civil aviation. Languages

                                Essential 

                                • A good command of oral and written English.

                                  Desirable 

                                  • A working knowledge of French or another official language of the Organization (Arabic, Chinese, Russian, or Spanish). CONDITIONS OF EMPLOYMENT

                                    It should be noted that this is a prospective position intended for experts interested in consultancy contracts. (short and long term) 

                                    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

                                    ICAO CDI consultants are expected to conduct themselves in a manner befitting their status as international civil servants. 

                                    ICAO CDI offers an attractive benefit package to its consultants in accordance with the policies of the International Civil Service Commission (ICSC).

                                    No Fee             THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.