Human Resources Assistant

At this moment only internal candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Former IOM Staff Members affected by a Structural Adjustment Plan triggered due to a funding constraint in the last 12 months will be considered internal candidates.     Under the overall supervision of the Resources Management Officer and direct supervision of the National Finance Officer, the Human Resources Assistant will provide administrative and financial support to the Resources Management Unit for Boa Vista

1. Provide assistance for the smooth running of the Human Resources processes and activities in the office Roraima.   
2. Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
3. Perform assigned role(s) in WAVE HR, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, contract extensions, personnel actions and other related documentation.
4. Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).
5. Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.
6. Supports People & Culture team in driving HR agenda forward. 
7. Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents
8. Any other duties that may be assigned Education
   • High school diploma with at least 4 years of relevant work experience; or,
   • University degree in Business Administration / Human Resources Management / Accounting, or any related field with at least 2 years of relevant experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
     • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
     • Experience working within a team of colleagues from diverse cultures and professional backgrounds.
     • Previous experience in an human resources unit at an international organization is an advantage Skills
       • Good organizational, time management and prioritizing skills.
       • Ability to analyses problems, identifying and developing optimal solutions quickly, project consequences of proposed actions and implement recommendations in support of goals.
       • Ability to multitask and work under pressure to meet deadlines. Languages
         • IOM’s official languages are English, French and Spanish. Proficiency of Portuguese and Spanish are required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
         • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
       • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
     • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
   • Courage: Demonstrates willingness to take a stand on issues of importance.
9. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
10. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.