Human Resource Manager

Position:                          HR Manager

Level:                               AAH8

Reports to:                     Head of Human Resource Department                        

Location:                         Juba

Last update:                   January 2025

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 9 countries: Kenya, South Sudan, Nigeria, Pakistan, Cambodia, Tanzania, Uganda, Somalia, Haiti. Action Against Hunger-USA has over $110 million in programs, and approximately 2000 staff based in the various country offices and the three Head Quarter Locations of New York City, Washington D.C and Nairobi. Additional growth is anticipated.

I. SUMMARY OF POSITION

The Human Resource Manager will coordinate and implement Human Resource functions for Action Against Hunger Country Office. Reporting to the HR Head of Department (HR HOD) at the country office, the HR Manager will support the review and implementation of the organization\u2019s HR strategy, support the recruitment process, support the review of organizational policies, and departmental objectives for the HR team. The HR Manager will also help shape our employer brand strategy.

Purpose: The HR Manager will implement the recruitment process, roll out organizational policies, and set objectives for direct reports. Familiarity with HR technology, including payroll systems and HR information systems, is essential for success in this role.

Engagement: In consultation with the HR HOD, the HR Manager will support the management of HR-related issues, oversee the recruitment process, design and review organizational policies, and set objectives for the HR team. Together with the HR HOD, they will help shape our employer brand strategy.

Delivery: Analytical work must be organized to ensure timely deliverables that support subsequent work and are consistent with corporate/business standards and the work plan.

II. ESSENTIAL JOB FUNCTIONS

Under the direct supervision and guidance of the Human Resource Head of Department, the HR Manager\u2019s responsibilities include but are not limited to:

Objective 1: Support the Recruitment Process

Objective 2: Treasury Forecast for HR Department

Objective 3: Implement Organizational Policies and Set Objectives

Objective 4: Help Shape Our Employer Brand Strategy and Overall HR Strategy

Objective 5.     HR Audits (Personnel Files)

\u00b7       Audit employee files (electronic & hard copy) every two months. Works with the Head of Department & Field HR team to ensure that all files are always updated and filed correctly.

\u00b7       Spot-check the data in routine reports to ensure it is correct before analyzing trends & identifying issues for review.

\u00b7       Take lead in submitting HR documents during Audits; liaise with Field HR team for any documents required.

\u00b7       Take lead to ensure that Employee documents (Payslips, Contracts, JD, Timesheets) are signed and filed both physically and electrically.

\u00b7       Take lead to ensure employees sign attendance sheets and provide a report.

Objective 6: Management of Day-to-Day Issues Related to Human Resources

\u00b7       Nurture a positive working environment and bridge management-employee relations.

\u00b7       Together with the HR HOD, manage the staff disciplinary process and oversee contract management/follow-ups.

\u00b7       Prepare HR reports, update the organizational structure, and lead weekly calls with bases.

\u00b7       Plan, organize, and manage HR functions while participating in developing HR goals, objectives, and systems.

III.          SUPERVISORY RESPONSIBILITIES

\u00b7       May be required to supervise Officer, HR assistant, interns and trainees as the need arises

III. PHYSICAL DEMANDS

\u00b7       Employees are required to work from 8:30 AM to 5:30 PM with a one-hour lunch break (1:00 PM - 2:00 PM).

\u00b7       While performing the duties of this job, employees may need to sit for long periods and concentrate on work such as revising policies, preparing presentations, and conducting training.

\u00b7       Good listening skills and the ability to translate HR policies to a large number of staff are essential.

\u00b7       Travel to the field as per HR plans is required.

\u00b7       The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

IV. WORKING CONDITIONS, TRAVEL, AND ENVIRONMENT

\u00b7       The job requires regular attendance at least five days per week. Availability to work outside normal office hours or on weekends as needed is required.

\u00b7       Domestic travel to bases as required is necessary.

\u00b7       All Action Against Hunger-USA employees must engage with and follow the performance management program in place.

V. GENDER EQUALITY COMMITMENTS

\u00b7       Foster an environment that supports equal access to information for women and men.

\u00b7       Provide an environment where promotions are based on performance objectives for both women and men.

\u00b7       Respect beneficiaries, regardless of gender, sex, disability, religion, etc.

\u00b7       Value and respect in all cultures.

\u00b7       Promote and uphold the PSEA policy and procedures.

Requirements

VI. REQUIRED QUALIFICATIONS AND PROFESSIONAL EXPERIENCE

\u00b7       Minimum of a master\u2019s degree in HR Management or a related discipline.

\u00b7       Proficiency in Business Intelligence/Analytics and Audit is required.

\u00b7       At least 5 years of progressively responsible experience in human resources management, administration, or a related area.

\u00b7       Professional Certification in HR Management.

VII. REQUIRED SKILLS, COMPETENCIES & ATTRIBUTES

\u00b7       Proven working experience as an HR Manager or other HR Executive.

\u00b7       People-oriented and results-driven.

\u00b7       Demonstrable experience with Human Resources metrics.

\u00b7       Knowledge of HR systems and databases.

\u00b7       Ability to architect strategy along with leadership skills.

\u00b7       Excellent active listening, negotiation, and presentation skills.

\u00b7       Competence to build and effectively manage interpersonal relationships at all levels of the company.

\u00b7       In-depth knowledge of labor law and HR best practices.

Benefits

VIII. COMMITMENT TO ANTI-DISCRIMINATION AND PSEA

\u00b7       We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or veteran status. The incumbent is required to carry out duties in accordance with Action Against Hunger Safeguarding policies (PSEA, Child Safeguarding, and Code of Conduct). Action Against Hunger-USA complies with all applicable laws governing non-discrimination in employment.

Application Process.

Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Applications will be reviewed on a rolling basis and deadline is March 3, 2025.