HR Associate- (Open to all Applicants)

Background

I.  Position Information
Job Title: Human Resources Associate
Department: Operations    
Reports to:  HR Associate    Grade Level: G6
Bureau: PNUD/RBAS/TUNIS
Direct Reports: N/A    Position Number: 00073104
Position designation:
with no mobility requirement

Duty Station: Tunis, Tunisia
Career Track: General Service
Career Stream: Corporate Operations   - Human Resources    
Contract Modality: FTA Local 
Contract Duration: 2-year FTA

II. Background and Organizational Context
The UNDP Tunisia Country Office (CO) leads UNDP’s support to Tunisia in the achievement of its national human and sustainable development objectives in alignment with its national Agenda 2030 and the Paris Climate Agreement commitments.  UNDP Tunisia works on areas such as 1) inclusive growth and human development; 2) climate action, environment, energy and disaster risk reduction; and 3) governance (inclusive political processes, responsive institutions, rule of law, social cohesion, HIV/health and empowerment of women and youth.The Human Resources (HR) unit provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the CO’s agenda and Sustainable Development Goals.  The HR team applies strategic human resource management policies, procedures, programs and solutions – that leverage both technology and analytics – to promote a strong people management culture and high performing, diverse, inclusive and equitable workplace.

III. Position Purpose
Under the overall guidance of the Operations Manager and direct supervision of the Human Resources Associate (G7), the HR Associate ensures execution of transparent and efficient HR services in the CO. The HR Associate promotes a collaborative, client-oriented approach and supports the maintenance of high staff morale.

The HR Associate works in close collaboration with the Programme, Operations, and project teams in the CO, UNDP HQ OHR Business Partners, and staff in GSSC and other UN Agencies to exchange information and resolve complex HR-related issues.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

IV. Key Duties and Accountabilities

1.)   Ensure effective administration and implementation of HR strategies and policies. 
   •     Ensure full compliance of records and reports with UN rules, regulations, and UNDP policies, procedures, and strategies; effective implementation of the internal controls; and proper functioning of the HR management system and practices.
•     In consultation with the direct supervisor and office management, support CO HR business processes mapping, and provide input to content elaboration and update of internal HR Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR. Adapt processes and procedures where necessary to meet the needs of CO. 
•     Provide information to management and personnel on the implementation of HR policies, corporate strategies, rules and regulations, HR business processes, and proper use of contractual modalities. 
•     Collect information and support to UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with the direct supervisor. 
•     Collect information on the risk management of Country Office HR activities to proactively manage and mitigate the risk. 
2.)  Provide HR services  to the UNDP CO and other UN agencies, including recruitment and staffing.

    •     Implement recruitment processes in coordination with GSSC and locally with Hiring Managers that includes drafting job descriptions, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, providing support for the submission of compliance reviews as per the actions delegated to the CO. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions.
•     Facilitate creation and update of positions in ERP (or create positions if delegated) and association and update of positions to chart fields, in coordination with budget owners.
•      Follow up with Finance staff and GSSC on Global Payroll issues.
•     Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments, and separations through ERP and other relevant corporate platforms.
•     Process timely contract management actions, in close coordination with supervisors and senior management.
•     Provide support to process benefits and entitlements delegated to the CO, as applicable and in coordination with the direct supervisor and management, such as medical evacuations, R&R, safety and security interventions.
•     Maintain CO staffing table and local rosters where relevant.
•     Validate cost-recovery charges in ERP for HR services provided by UNDP to other Agencies. 
•     Provide assistance to the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to the CO.
•     Provide HR support and services to the UN system, including provision of information on personnel benefits and entitlements to UN agencies in line with UNDP policies and in coordination with GSSC as applicable.
•     Provide administrative support to retirees as applicable.
3.) Ensure proper staff performance management, talent management and career development in CO.

   •     Provide background information and maintain related data acting as Secretary to formal CO management groups responsible for collectively reviewing and discussing CO staff performance, talent, and development needs.
•     Provide assistance to Performance Management reporting and monitoring.
•     Provide input to the CO-wide Learning plan’s preparation in consultation with the Senior Management, HR Analyst, and Talent Development Manager.
4.) Ensure facilitation of knowledge building and knowledge sharing in the CO.

  •     Organize training for the Operations and projects staff on HR issues.
•     Assist in the creation and implementation of a local onboarding plan, leveraging corporate resources.
•     Synthesize lessons learned and best practices in HR.
•     Make sound contributions to knowledge networks and communities of practice. 

5.)     The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

V. Requirements:

Education
•     Secondary education with specialized certification in HR is required 
•     A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement. 

Experience, Knowledge, and Skills

•     Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required. 
•     Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP. 
•     Experience in the use of online survey tools (e.g., Microsoft Forms, Google Forms, SurveyMonkey) or in visual presentation platforms (e.g., PowerPoint, Canva, data visualization tools) will be an asset.
•     Demonstrated creativity and innovation in HR practices will be an asset
•     Client-oriented approach with strong communication skills will be an asset
•     Prior experience with UNDP/UN agencies or other international organizations will be an asset
•     Experience in providing various HR services e.g. recruitment, performance evaluations, learning etc will be an asset

Language Requirements

Fluency in French and Arabic is required 
Working knowledge in English is recommended 
 

Expected Demonstration of Competencies:

People Management (Insert below standard sentence if the position has direct reports.)

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies 

VI. Keywords
Performance management
Career management/development Recruitment
Learning planning
HR transactions

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

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