Plan International is an independent development and humanitarian non-profit organisation that advances children's rights and equality for girls. We support children's rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 85 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
Deadline for application submission: 17th June, 2023.
Location: Abuja
Contract Duration: 6months
Role Purpose
This role will support seamless communication between Plan international Nigeria and its visitors and ensure professional and smooth conduct. The role would also be responsible for managing assigned administrative tasks.
Dimensions of the Role
The Front Desk Support is responsible for supporting the Country office operations team with welcome services, custodian of petty cash funds, administrative support and general management of the reception area for the organization.
Accountabilities
- Provide timely welcome services to visitors and guests
- Handle all incoming and out going calls in a professional manner
- Ensure the front office/ reception area is well maintained at all times
- Receive visitors and direct them appropriately
- Sending out RFQs/ RFPs to prequalified vendors
- Provide support in raising PRs and payment processes
- Liaise with courier services such as DHL to pick up parcels for dispatch
- Support in planning meetings, workshops and booking of halls
- Support with drafting letters for Visa processes
- Receive mails and parcels and ensure that they are appropriately dispatched to relevant staff
- Prepare and file documents for signature/ action, as necessary to ensure proper filing are in place
- Custodian of petty cash funds
- Interfacing with Plan international Nigeria and the public
- Perform any other duties as may be assigned
EDUCATION, KNOWLEDGE AND EXPERIENCE