The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The position holder will be responsible to support the programme area in preparing the programme area financial reports, prepare the annual organizational budget for the assigned programme area and follow up balance sheet items and take action timely. In addition, ensuring the appropriate allocation of the organization cost recovery.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.

Disbursements and Treasury (25%)

• Ensure Program Area finance is running with sufficient cash for operations.
• Forecast monthly cash demand for the program Area program.
• Ensure smooth monthly cash flow to program Area without a significant cash excess or cash shortage.
• Ensure all sub office under program Area has a sufficient cash to run the program.
• Ensure all payments to external vendors and suppliers are going smoothly.
• Ensure staff salary and benefit paid timely as indicated on PIE HR manual.
• Make sure all payments due to suppliers disbursed timely and submitted to bank for payments.
• Ensure all payments are captured on the organization’s accounting software before or on monthly payment cut-off date.
• Work closely with Supply chain and ensure all pending and open item due to suppliers are cleared timely.

  Program Area Annual Budget Management (15%)

  • Lead the Program Area annual budgeting and follow up the utilization.
  • Consolidate and compile Program Area annual budget preparation and submit CO Office for approval.
  • Lead and consolidate the Program Area periodic budget reforecasting in coordinated way with respective Program Area Project Managers.
  • Identify variances between actual and budgeted financial results at the end of each month and present to Program Area Management team.
  • Suggest spending improvements that increase Program Areas budget utilization.
  • Review the Program Area budget for compliance with legal and Donor regulations
  • Ensure all Program Area project budget and sponsorship Phasing and re-phasing in to SAP, review regularly with Grants Finance team.

    Grants Finance Management (15%)

    • Responsible for Program Area Grants BVA preparation and submission to PAMTs.
    • Responsible for setup of Program Area’s grants budget and derivatives with consultation of Grants Finance Coordinator at CO.
    • Review Program Area Project outline on area of Finance and submit to Approval.
    • Ensure all Program Area’s grants are coded to the correct budget line and grant Keys.
    • Ensure the spending’s of SPAD and sponsorship funds based on approved activity and budget.
    • Participate on partner assessment for grants going to be implement through other implementing partner.
    • Ensure the selection of a potential implementing partner against plan International partner ship guideline and Donor requirements.
    • Review implementing partner agreement pre -implimentation and fund transfer.
    • Responsible for payments to partner’s as per partnership agreement and Donor compliance and requirements.
    • Follow-up of partner advance liquidation as per the partnership agreement and ensure there is no overdue partner advance.
    • Ensure all GIK items are recorded timely and appropriate supporting documents are sent CO for NO reporting purposes.
    • Facilitate Grant Audit working closely with grants finance team.

      Reporting (20%)