Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 7 countries: Kenya, South Sudan, Ethiopia, Tanzania, Uganda, Haiti and Somalia. Action Against Hunger-USA has over $92 million in programs, and approximately 1,700 staff based in in the various country offices and the Head Quarter in New York City and Operational Centre in Nairobi. Additional growth is anticipated.
I.\tJob Summary
The Finance Director is responsible for financial management, and financial and grant reporting, consistent with Action Against Hunger financial management framework and local legislation. As a member of the Senior Management Team, Finance shares in the overall responsibility for the direction and coordination of the Country Office and will participate in all key decisions related to finance. The Finance Director will be accountable to the Country Director for overseeing the finance function and co-accountable with other senior leaders for risk management. She/he will ensure internal controls are in place, managing the finance team, partner finance oversight, training, treasury management, financial planning/budgeting, and reporting. The finance director will design and align all finance policies and procedures and lead in ensuring proper financial management and reporting on all grants received by the country office. Maintaining and managing controls & procedures to safeguard and account for all assets, and funds of the country office.
The Finance Director role\u2019s purpose, engagement and delivery is:
1.\tPurpose: To ensure sound and transparent financial management by providing accounting and financial oversight that complies with donor regulations, Action Against Hunger\u2019s financial management frameworks, and local finance and logistical legislation.
2.\tEngagement: The Finance Director will collaborate closely with the Programs Director, Consortium Director, Operations Director, and other departmental heads within the country office. Externally, they will coordinate financial aspects of the project with program partners, fostering and maintaining positive working relationships to ensure the success of the program.
3.\tDelivery: The Finance Director will develop and implement tools for monitoring and evaluating the financial aspects of the program, and produce timely, high-quality reports. They will manage the financial systems of the Country Office, provide the Senior Management Team (SMT) and all budget holders with monthly updates on budget variance analysis, ensure that target KPIs are met, and establish and regularly review effective systems for adequate financial management and control.
II.\tEssential duties
1.\tPlanning and Budgeting
\u2022\tOversee all aspects of project financial management, including financial systems implementation, budgeting, expenditure tracking, financial reporting, accounting, and cost share tracking and reporting.
\u2022\tDevelop high quality and timely financial, budgetary and reports to donors, and Action Against Hunger Regional Office, Head Quarters, and the country office management team.
\u2022\tSupport the Country Director (CD) in the management /administration of the Country Office resources and its sub-offices including (a) the formulation of country financial plan and resource allocation, (b) providing effective support and guidance to the Senior Management Team and other key program staff during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization. Highlight variances, provide analyses and recommend resolution or reallocation of resources.
\u2022\tProvide input to the production of all proposals to ensure that all overhead costs are adequately covered.
\u2022\tEnsure the correct level of budget authority exists within Country Office and Field Offices.
\u2022\tEnsure all offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines.
2.\tFinancial Accounting, Reporting and Control
\u2022\tManage the Country Office financial systems and provide the SMT and all budget holders with a monthly update on the budget variance analysis.
\u2022\tEnsure with the SMT that systems are in place for the control of all assets, funds, equipment, property, and facilities; submit timely financial reports to CD, Regional Office and donors as required.
\u2022\tEnsure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including Annual accounts and tax statement preparation; Accounting and management information systems; Cash and cash flow management and control in particular gain/losses on currency exchange; Expenditure procedures, especially around procurement; Documentation of all controls and procedures; Finance training for staff in the field and partners as necessary; Availability of funds for Field Offices and the Country Office
\u2022\tMonitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
\u2022\tEnsure quarterly effort reporting is prepared with major variances discussed with SMT.
\u2022\tCoordinate submission of control reports, respond to findings and recommend resolutions or action plans.
\u2022\tLead and participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts.
\u2022\tCoordinate and assist CD and the Internal Controller during any internal or external audits.
\u2022\tEnsure monthly Budget Follow Ups (BFUs) are prepared, reviewed with SMT, and submitted to Regional Office regularly.
3.\tFinancial Reporting
\u2022\tMonitor completion of financial reports for awards. Ensure proper accounting and closing of books upon receipt of completed reports and documents from Field Offices and partners.
\u2022\tProvide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor agreement requirements and conditions.
\u2022\tWork with budget holders to estimate funds requests on a timely basis to ensure resources are in place for carrying project activities; and that reporting requirements and deliverables are met.
\u2022\tEnsure Country Office treasury operations are adequately managed.
\u2022\tEnsure that donor financial reports are aligned with donor requirements.
\u2022\tPrepare monthly financial and analytical report and ensure submission of all required reports to RO.
\u2022\tPrepare audited financial statements after the year end organize all statutory and donors audit as per set time frames.
4.\tStaff Management, Mentorship, and Development
\u2022\tResponsible for appropriate staffing within finance teams
\u2022\tResponsible for making sure all Finance staff understand and are able to perform their roles in an emergency.
\u2022\tManage the Finance team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
\u2022\tResponsible for the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
\u2022\tManage the performance of all staff in the Finance work area through staff development strategies and Performance Management Systems. Establish result-based system and follow up.
\u2022\tEffective use of the Performance Management System includes the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.
5.\tRisk Management
\u2022\tParticipate in the preparation of Monthly Risk Management Register in consultation with Risk and Compliance Manager in accordance with the Action Against Hunger Risk Management Policies.
\u2022\tUndertake the financial risk assessments of all new partners and monitor on-going risk in coordination with SMT.
\u2022\tIdentify and effectively manage all key risks, especially financial, related to delivering the Country Office program. Develop mitigation plans at proposal stage.
\u2022\tSupport CD in keeping analysis of internal and external risks and threats and appropriate mitigation measures up to date.
III.\t\tSupervisory Responsibilities
HOD Finance, Consortium Finance Managers, Risk and Compliance Manager
IV.\tGender Equality Commitments
1.\tFoster an environment that supports values of women and men, and equal access to information.
2.\tProvide a work environment where women and men must be evaluated and promoted based on their skills and performance.
3.\tRespect beneficiaries\u2019 women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, nationality, origin, age, or marital status.
4.\tValue and respect in all cultures.
V.\tFiscal Responsibility
\tThe position will be a budget holder of all finance related functions.
VI.\tPhysical Demands
1.\tWhile performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread your own work accurately so that only minor corrections are needed on an infrequent basis.
2.\tThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
VII.\tWorking Conditions, Travel and Environment
The duties of the job require regular job attendance of at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
Requirements
VIII.\tRequired Qualifications and Professional Experience
1.\tMaster\u2019s degree in commerce, Business Administration or Accounting with ACCA or equivalent required
2.\tA minimum of 10 years senior management experience in an International NGO environment, including experience in the development of strategic and operational support services plans and their implementation in a professional work environment over a sustained period.
IX.\tRequired Skills & Competencies
1.\tExcellent understanding of business and financial planning including strategic modelling
2.\tExcellent analytical skills \u2013 the ability to analyze complex financial data and design and produce effective management information.
3.\tExperience of reviewing and drafting Finance policies, procedures and guidelines and of developing and implementing systems.
4.\tAbility to plan and organize a substantial workload that includes complex, diverse tasks and responsibilities in both development and complex emergency contexts.
5.\tWillingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
6.\tDemonstrated credibility with colleagues and stakeholders at all levels of an organization.
7.\tExcellent understanding of financial systems and procedures
8.\tCompetent level skills in core IT applications, particularly MS Office.
9.\tStrong communication and interpersonal skills
10.\tExcellent verbal and written communication skills in English.
11.\tLeadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems.
12.\tAnalytical, decision making and strategic planning skills and the ability to handle multiple priorities.
13.\tAbility to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff and proven success in building capacity of staff.
14.\tTeam building skills.
15.\tProven experience in building and retaining a small, motivated and proactive team and working collaboratively with colleagues and providing support and advice as necessary,
16.\tAbility and willingness to travel extensively across Somalia without restrictions to hard-to-reach areas to visit offices and partners.
17.\tUnderstanding of Action Against Hunger vision and mission and a commitment to its charter and values
All candidates should apply online at https://careers.actionagainsthunger.org/ Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran.
Benefits
Application Process.
Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Closing date for applications: November 22 , 2024.
We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing non discrimination in employment.