Finance Coordinator CIMMYT

Reference number: 202421
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. CIFOR-ICRAF is looking for a

Finance Coordinator CIMMYT

Overview To provide Financial Management leadership enabling strategic and timely decision-making by the initiatives and projects leaders and staff. On a periodic basis and ad-hoc upon request provide overall financial overview of the program, including variance analysis; propose appropriate corrective actions in response to unacceptable variances. Advise initiative and project leaders about potential problem areas and recommend/implement agreed solutions.

Duties and responsibilities

1. Financial coordination and management support.

· Provide Financial Management leadership and support to BRI and BMI Directors, Senior Project Managers and other senior staff enabling strategic and timely decision making by upper management.

· On periodic basis and ad-hoc upon request provide overall financial overview of the initiatives, including variance analysis; propose appropriate corrective actions in response to unacceptable variances.

· Advise supervisor and management about potential problem areas and recommend/implement agreed solutions.

· Support the Senior Project Managers with financial aspects of workforce planning and recruitment of staff by identifying gaps in staffing in relation to available budgets: identify/signal funding gaps.

· Review partner/collaborator contracts on financial aspects; review of financial reports issued by collaborators and request contractual payments. Ensure financial compliance of collaborator with grant agreement.

· Review financial transactions as per established Delegation of Authority Matrix (DOA) and eligibility as per CGIAR financial frameworks and CIMMYT financial policy and procedures.

2. Planning, Monitoring & Operations.

· With input from senior management, develop budgets for new proposals and grant applications as required by donors in line with institutional procedures and tools.

· Ensure full cost recovery of project proposals (and / or identify funding gaps).

· Develop operating budgets for the initiatives, including CAPEX and staffing requirements.

· Perform a monthly budget vs. expenses analysis at project and initiative level, including suggested actions and proposed solutions, to support strategic and timely decisions by Senior Management.

· Upon grant approval, to timely prepare budget templates, coordinate the uploading of budgets in the financial ERP system, and to forecast spending potential, based on project plans in coordination with the Program Finance Management Unit (PFMU) for W3 and bilateral funding and/or Financial Planning Unit (FPU) for W1/2.

· In cooperation with Project leaders/Senior Management, review Financial Donor Reports as prepared by the Program Finance Management Unit (PFMU) and ensure consistency with technical reports and donor agreements.

· Ensures that all accounting entries corresponding to the month and year end closing processes are completely and correctly uploaded into the financial system. Review, analyze and prepare necessary adjusting entries for initiative monthly transactions report.

· Review and/or Maintain Up to date high quality Program Master Data in the ERP, such as, but not limited to, staff allocation percentages, ICC holders, and project master data.

3. Compliance, Policies & Systems.

· Ensure compliance with CIMMYT policies and procedures and recommend improvement in internal financial controls and acts as ambassador to cascade down financial policies and procedures within the initiatives.

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