Finance Assistant (Accounts Payable)(G6)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

This is a re-opening of the vacancy notice. Applicants who have already submitted their application do not need to re-apply. All existing applications are still under consideration.

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.

Main Purpose

As a member of the team led by a Unit Head, the Finance Assistant reviews, oversees and approves financial transactions such as payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff and payments for all travel and meetings related expenses.

Functions / Key Results Expected

• Review payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments for all travel and meetings related expenses and other miscellaneous payments and approve payments within delegated monetary limits to ensure compliance with established rules and procedures.
• Verify and process complex financial transactions such as advances, prepayments and other payments in accordance with the terms of agreements and contracts.
• Perform periodic monitoring and oversee financial transactions in the Accounts Payable module by reviewing exceptions and variance reports and take the necessary actions to resolve any exceptions/discrepancies.
• Perform periodic reconciliation of accounts payable/receivable accounts and take the necessary follow-up actions to clear outstanding items by preparing the necessary adjusting vouchers.
• Assist with the gathering, compilation and analysis of financial data needed to perform the assigned activities relating to the financial year-end closure.
• Identify and recommend system and process improvements. Participate in the design, testing and implementation of new or revised changes or Accounts Payable systems upgrades.

Competencies and Expertise

Core Competencies(Competency Framework)NameDefinition  Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.  CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.  Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.  TeamworkActively contributes to achieving team results. Supports team decisions.

Functional CompetenciesNameDefinition  Analytical thinkingAnalyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.  Client orientationHelps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.  Commitment to continuous process improvementPlans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.  Judgement/decision makingConsults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required ExpertiseFunctionNameExpertise Description   Administrative SupportMS Office (Word, Excel, Outlook, PowerPoint)Proficiency in MS Office and the ability to use databases.   FinanceEnterprise Resource Planning (ERP) systemHands on experience with the use of ERP systems (e.g. Oracle or similar).   FinanceFinancial AnalysisKnowledge and/or experience in extracting, interpreting and analysing financial data.     FinanceFinancial Transactions

Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems.FinanceInternational Public Sector Accounting Standards

Knowledge of International Public Sector Accounting Standard (IPSAS).

Asset ExpertiseFunctionNameExpertise Description   FinanceFinance Principles and PracticesThorough knowledge of the Agency's relevant financial rules, regulations and procedures.   

Qualifications, Experience and Language skills

Completed secondary education. Higher education in accounting, finance or directly related fields would be an advantage.

Certificate/Coursework/Training in accounting, finance or directly related fields desirable.

A minimum of six years of relevant experience in finance, accounting or directly related fields, some of which in an international organization.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Administrative skills test to IAEA standard may be part of the process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 64965 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff 

 

General Information

Evaluation process

Appointment information