Finance Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.Context 

Under the overall supervision of the Chief of Mission in Vanuatu and direct supervision of the Head of Resources Management; and, in collaboration with the relevant units at the Coodination Office of the South Pacific, Head Quarters, Administrative Centres, and the Regional Office, the Finance Assistant will be responsible and accountable for the supporting the financial management functions in IOM Vanuatu.

1. Extract and input data from various sources in financial or accounting systems;

2. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere;

3. Assist in the preparation of the payroll by executing validity checks on monthly payroll results;

4. Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;

5. Assist in cashflow forecasting and monitoring;

6. Verify vendor requests for accuracy and conformance with IOM finance policies and instructions;

7. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

8. Prepare necessary receipt and journal vouchers;

9. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;

10. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc;

11. Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;

12. Responsible for the Petty Cash of the office; and,

13. Perform other related duties as required

    Education

    • High School diploma with four years of relevant experience; or,

    • Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience

      • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

      • Attention to detail, ability to organize paperwork in a methodical way;  

      • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

        Skills

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        • Experience operating SAP/Oracle accounting software, preferably IOM’s ERP.

        • Computer literacy including proficiency in MS Office applications.

        • Knowledge of financial rules and regulations.Languages

          • For this position, fluency in English is required (oral and written). Working knowledge in Bislama and/or French is an advantage.

            IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:

          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

    • Courage: Demonstrates willingness to take a stand on issues of importance.

14. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

    Core Competencies – behavioural indicators (Level 1)

15. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.