Finance Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Under the direct supervision of the National Finance Officer and overall supervision of Resources Management Officer in Ankara, Türkiye, the incumbent will be responsible for providing finance support services to the mission’s activities. In particular, the incumbent will be responsible for the following tasks

1. Prepare payment request with proper verification of support documents and invoice verification.
2. Enter transaction in WAVE.
3. Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO. Follow up with outstanding advances.
4. Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.
5. Deal with the bank as necessary, including monitoring the mission’s balances in the bank ; checking the Bank Balance everyday.
6. Ensure that payments and other financial transactions are done in a timely and efficient manner;
7. Proper recording/filing of hard copy of financial documents.
8. Ensure correctness of disbursements and adherence to IOM accounting rules and procedures;
9. Prepare weekly payment schedule in coordination with other departments (i.e AVRR, Operations, CO/PDO and MHAC)
10. Calculate weekly operational advance needs and submit the advance requests to Ankara Finance Unit and related banks.
11. Disburse operational advance cash payments to beneficiaries while assisting other departments (i.e AVRR, Operations, CO/PDO and MHAC).
12. Carry-out the weekly cash count with National Finance and Administrative Officer for the operational advance and keep the vendor account balance at minimum by preparing the payment documents on timely manner
13. Perform any other related duties as may be assigned. Education
    • Bachelor’s degree, preferably in Accounting or Business Administration with Professional certification as Chartered Accountant or certified public accountant will be highly regarded or an equivalent combination of relevant training and field experience, specifically in IOM accounting systems with at least two years of finance and accounting experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Knowledge of IOM accounting systems, ORACLE software and procedures a distinct advantage. Ability to prepare clear and concise reports and to analyze and interpret source information and data. High level of computer literacy is required, particularly in IOM computerized accounting systems. Good knowledge of MS office, specifically EXCEL.
        •   Skills
        • Good communication skills. Personal commitment, efficiency, flexibility, drive for Results, respect for diversity and creative thinking. Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds are a requirement. Languages
          • Fluency in English and Turkish is required. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
14. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
15. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.