Hardship Level (not applicable for home-based)A (least hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeUNOPS LICA4
Target Start Date2024-05-01
Job Posting End DateApril 10, 2024
Terms of ReferenceOperational Context:
The incumbent will be based at the UNHCR Thailand Multi-Country Office (MCO) in Bangkok, assisting with the processing of financial transactions including administrative/financial formalities related to the travel arrangements for our operations in Thailand, Cambodia, Vietnam and Laos. It is preferable that the incumbent is proficient in financial software and ERP systems, specifically for Finance and Travel modules coupled with advanced MS Excel skills. Familiarity with UN financial rules and regulations, attention to detail, and a proactive approach to problem-solving are desirable, alongside good communication skills in English and preferably Thai.
Standard Job Description
Finance Assistant
Organizational Setting and Work Relationships
The Finance Assistant is normally supervised by an Admin or Finance Officer who defines work objectives and provides regular advice and guidance. The incumbent's workload and the assignments will remain under constant scrutiny and direction of the supervisor. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.
Duties
- Financial transactions and reconciliations are processed in line with relevant policies and procedures.
- Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
- Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
- Issue PO and non-PO vouchers including monthly salaries of UNHCR staff, daily subsistence allowance to staff going on official missions, cost of air-tickets, requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
- Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
- Liaise with other functional units who work closely with Finance Unit on relevant issues.
- If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
- Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
- May be assigned as the custodian of the office petty-cash.
- Draft routine correspondence.
- Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Finance; Business Administration; Accounting;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Good Computer skills.
Desirable
Knowledge of MSRP PeopleSoft application or similar software. Good knowledge of UNHCR financial rules, regulations, procedures and processes. Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Functional Skills
*IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Required Languages Thai
,
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Desired Languages
,
,
Additional Qualifications
SkillsIT-Computer Literacy, IT-Enterprise Resource Planning (ERP)
Education
CertificationsAccounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCR
Work Experience
Other informationThis position doesn't require a functional clearance
Home-BasedNo