FINANCE AND BUDGET ASSISTANT

Org. Setting and ReportingThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Climate Change Division is the lead Division charged with carrying out the functions of UNEP in the field of environmental Climate Change. To fulfill its mandate, the work of the Climate Change Division focuses on: working with Members States and Partners to accelerate and support a just transition by addressing mitigation and adaptation gaps through enhancing implementation capacity, access to finance and technology, and building resilience. The Climate Change Division promotes sustainable development and effective policies for climate stability; support action so that countries progress on decarbonization, dematerialization, and resilience pathways in line with their climate commitments, aspirations, and needs; and foster transparency in reporting. The UNEP Copenhagen Climate Centre (UNEP-CCC) is a leading international research and advisory institution on energy, climate and sustainable development. As a collaborating center of UNEP, UNEP-CCC works with a wide range of international institutions, national governments and research organizations to assist developing countries in their efforts to move toward low carbon, climate resilient and sustainable development. UNEP-CCC has a staff of approximately 60 professionals from over 20 countries and currently implements project activities in more than 60 countries. This position is located in the UNEP-CCC, in the Copenhagen, Denmark duty station. Under the overall supervision of the Chief, Project Management and Administration Unit and the direct supervision of the Administrative Officer, the incumbent will be responsible for the following duties: Responsibilities1. Budget and Finance: • Assists in the preparation and review of financial and human resource proposals/requirements. • Consolidates budget with respect to Headquarters' budget, trust funds, grants and procurement. • Monitors expenditures and compares with approved budget; prepares adjustments as necessary. • Assists managers in the elaboration of resource requirements for budget submissions. • Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. • Prepares or customizes financial reports from UMOJA. • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. 2.General Administration: • Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters. • Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field. • Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations) • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Responsible for guiding, training, and supervising the work of more junior General Service staff. • Performs other related duties. CompetenciesPROFESSIONALISM: Knowledge of financial rules, regulations and procedures. Familiarity with IPSAS and the financial management programmes/system used by the UN system. Demonstrates professional competence in programme/project administration, implementation and review, planning and monitoring. Ability to work well with figures, undertake basic research and gather information from standard sources. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignment given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise and is willing to learn from others: Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationCompletion of High school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years of progressively responsible experience in administration, finance/accounts, audit, or related area is required. The minimum number of years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher. Experience in general administrative and budgetary procedures, project cycle management and travel support is required. Experience working with Enterprise Resources Planning (ERP) systems such as SAP is required. Experience in grants management, donor reporting and procurement is desirable. Experience working within the United Nations system or similar international organizations is desirable. One (1) year or more of experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).