About the Program
Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.
Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.
SUMMARY OF POSITION
The Field Coordinator is responsible for coordinating, consolidating, and ensuring smooth implementation of programs and operations\u2019 activities and adherence to logistic, human resource, administration and security procedures. At the Filed Office level, the Field Coordinator represents Action Against Hunger to relevant stakeholders. Typically, the Field Coordinator reports to the Country Director.
Requirements
KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE:
Objective 1: Coordinate Action Against Hunger Country Strategy implementation at field level:
Field Coordinator are responsible for overseeing the implementation of ACF\u2019s country strategy in their areas. As such they are accountable to: Participate in the development and update of the country strategy by providing information from the field; Ensure implementation of the country strategy at field level in collaboration with the Programme Managers and Technical Coordinators.Objective 2: Oversee the overall implementation of programs at field level:
Work with Programme Managers to ensure that work plans are in place and are realistic; Work with Programme Managers to forecast spending for activity costs; Review spending and implementation on a monthly basis with Programme Managers and present updated spending plans and output trackers to the coordination team during the Programme Review Meetings; With Programme Managers, identify any significant delays and disruptions to programmes and inform the PD and CD; Work with Programme Managers to ensure that technical feedback received from Technical Coordinators is integrated into programme implementation; Based on the Scheme of Delegation, review and confirm purchase requests that are over Programme Managers authorization limit to ensure that they are in line with spending plans.Objective 3: Coordinating proposal development and reporting at field level:
Field Coordinator is responsible for coordinating and reviewing proposals and reports at a field level before they are sent to the Program Director: Field Coordinator should review programme reports prepared by Programme Manager and ensure that they have been technically reviewed by Technical Coordinators before sending them to the Program Director; Field Coordinator will work with Programme Managers to budget the activity costs and targets for new proposals and ensure that they have been technically reviewed by Technical Coordinators before sending them to the Program Director.Objective 4: Oversee the operation of the support functions at a field level:
Field Coordinator are responsible for overall management of Logistics, Finance and Human Resources within their field office: Monitor compliance with financial, logistics and HR procedures; Review the logistics, financial and HR reports on a monthly basis to ensure they are correct and any issues are addressed.Objective 5: Manage the support costs of field bases:
Ensuring that support costs are managed in an efficient way and, in collaboration with the Head of Finance, ensuring that the appropriate costs are budgeted into grants at the proposal stage; In collaboration with the Head of Finance, planning cost coverage for all support costs, structural costs and staff, at a field cover and ensuring that the costs can be covered by the available budgets; Reviewing spend on support costs on a monthly basis to ensure that forecasting is accurate; In coordination with Logistics, develop annual work plans for the bases to ensure that bases are well maintained and meet essential standards in terms of infrastructure and security; In coordination with Logistics, develop an asset procurement plan for the bases to ensure that the appropriate communication and IT assets are available and functioning.Objective 6: Manage the team at field level:
As the most senior member of staff for their field office Field Coordinator should:
Globally manages training needs at field level; Facilitate and promote the smooth flow of information between field offices and head office; Ensure that appropriate technical support is provided to the field office by Technical Coordinators and Logistics, HR and Finance; Encourage compliance with the ACF Charter and the fight against fraud, corruption and abuse of power and alert the Country Director in the event of fraud, corruption or abuse of power.Objective 7: Manage security at field level:
Follow the evolution of security in the area through networking, data collection and analysis of information; In collaboration with the Security Manager and the Country Director make decisions at field level for the movement of teams based on security information; Update the Security Manager and Country Director in case of significant changes of the security context; Report critical incidents to the Security Manager and/or Country Director immediately and ensure that incident reports are provided within 24 hours; Support the Security Manager and Country Director in revising the Security Plan for the field on a 3 monthly basis, ensuring that it is relevant and up to date; Support the Security Manager and Country Director in revising the Evacuation and Hibernation Plan for the field on a 3 monthly basis, ensuring that it is relevant and up to date; Ensure that all staff in the field base are aware of the Security and Evacuation and Hibernation Plans and those assets are in place to ensure they can be implemented.Objective 8: Represent ACF at a field level:
Liaise with UN, NGOs and local authorities at a state level to ensure the coordination of activities; Ensure that ACF is appropriately represented at sectorial meetings with the region; Coordinate strategic partnerships at a field level.Objective 9: Support provide leadership on Proposal development, Documentation and Reporting activities:
Support the programs team with development of concept notes and new proposals to obtain sustained funding and produce technical and necessary parts of proposals in accordance with donor guidelines and deadlines and high quality technical and donor reporting across all program activities; Support conduct capacity analysis and provide continuous technical and organizational support and capacity building to PMs, Project Assistants and Community Volunteers; Support develop strategic positioning of our sectorial departments in close consultation with the Program Director, Heads of Department and other technical departments; Assist to draw from the strategic plan, FSL & Resilience Strategic document, other mission documents and broader analysis to identify new geographical areas of interest and or confirm existing areasDOES THIS DESCRIPTION FIT YOU?
Required Qualifications and Professional Experience
Bachelor and a Master\u2019s Degree in Social /Development/Humanitarian studies or any other related field 5 years INGO experience preferably, with previous experience as a Field Coordinator or Heads of base Previous experience in security management.Required Skills, Competencies & Attributes
Min 5 years\u2019 INGO experience in a management role, preferably as a Field Coordinator or Head of Base Experience working in hardship locations/terrains Good budgeting and grant management skills Good anticipation, planning skills, especially in changing work contexts. Experience communicating in different cultural work environments Good communicator: verbal and written Highly organized, detail oriented and able to work under pressure. Previous security management experience Previous experience in logistics procedures Candidates must have a strong understanding & experience of Humanitarian Principles Previous experience with Action Against Hunger is an added advantage Experience in running nutrition programmes in an emergency context Experience working in insecurity environmentsOur Core values
In this position, you are expected to demonstrate Action Against Hunger-USA-USA\u2019s five core competencies
Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.
Integrity-: we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.
Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.
Excellence- we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).
Empowerment- we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.
Gender Equality & Safeguarding Commitments
Ability to foster an environment that reinforces values of women and men, and equal access to information. Provide a work environment where women and men must be evaluated and promoted based on their skills and performance. Respect beneficiaries\u2019 women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status. Champion safeguarding policies and accompanying policy guidance support materials and assist in promoting prevention of sexual misconduct, sexual exploitation and abuse (SEA) Work with individuals and teams within the country teams to help ensure programs and operations are integrating Safeguarding measures. Act as a resource to survivors and help ensure their safety, security and well-being and support a survivor-centered approach.Benefits
Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.
Application Process:
Due to Urgent need to fill this position, Applications will be reviewed on rolling bases. Applications should reach not later than 5th July 2023.