EXPEDITED SVN-US10-2026-013 Senior Finance Associate

\"This vacancy is only open to Internal & Separated Staff\"

Job Identification (Reference Number): EXPEDITED SVN-US10-2026-013
Position Title: Senior Finance Associate
Duty Station City: Washington D.C. 
Duty Station Country: United States of America 
Grade & Salary: G7, Step 1 (USD 7482.25 Monthly)
Contract Type: Special Short Term
Vacancy Type: Special Vacancy Notice 
Initial duration: 6 months 

Under the overall supervision of the Senior Resources Management Officer and direct supervision of the National Resource Management Officer, in close coordination with Finance and Administrative staff in IOM Washington DC global office and its sub-offices, in collaboration with Washington DC-based Project Managers, relevant units at Headquarters and the Administrative Centres, the incumbent will supervise Finance staff.

1. Provide support to the National Resources Management Officer (NRMO) in the financial management matters related to the activities of the IOM Washington DC global office and its sub-offices, and the IOM Office to the United Nations in New York. Coordinate the preparation of budgets, financial and statistical reports, donor reports, and financial analyses for projects and operational activities across these offices. 

2. Ensure compliance with IOM Financial Management Rules and Procedures (FMRP), International Public Sector Accounting Standards (IPSAS), and applicable regulations and best business practices. Provide technical guidance and advice to managers and staff on financial management policies and procedures. Review financial data and reports to identify anomalies or unusual trends, recommend improvements in internal controls and accounting practices, and report regularly on the financial situation to support informed decision-making.

3. Coordinate, supervise, and monitor the workflow of the Finance Unit to ensure the timely, accurate, and efficient delivery of financial services. Supervise, coach, and train finance support staff on IOM administrative and financial procedures, provide quality assurance on financial outputs, and take corrective action to resolve issues and strengthen performance.

4. Review, validate, and process all financial transactions in IOM accounting systems, including vendor invoices, reimbursement requests, vendor claims, receipts, and payment card charges. Ensure completeness of supporting documentation, availability of funds, proper authorization, and accurate posting to general ledger accounts and project budget lines. Monitor and reconcile all transactions, including office purchases, travel-related expenses, and credit card payments, to maintain accuracy, compliance, and timely financial reporting.

5. Prepare and reconcile monthly accounts for the office and sub-offices, coordinate month-end and year-end closure activities, and consolidate financial data to produce accurate and timely financial statements. Provide technical support to the National Resources Management Officer in the preparation of reports related to period-end closures.

6. Coordinate and perform treasury transactions, including check issuance, ACH and wire transfers, and cash or check deposits. Forecast cash flows based on office activities and prepare funding and payment requests. Assist in ensuring that bank reconciliations are performed regularly and reviewed by designated stakeholders. Maintain organized and systematic treasury and banking records.

7. Support the preparation and revision of annual budgets for the Global Office and sub-offices, including staff costs, office operations, utilities, equipment, supplies, and operational expenses. Collect and analyse financial data and enter budget information into BEACON. Monitor budget execution, analyse variances between budget and actual expenditures, and prepare regular and ad hoc financial reports to highlight risks, trends, and issues.

8. Support Project and Programme Managers in the financial management of projects throughout the project lifecycle, including project activation, monitoring, revision, and closure. Ensure expenditures are eligible, properly recorded, and compliant with donor agreements and internal guidelines, contribute financial inputs to donor and narrative reports, and assist in updating financial and budgetary information for new project proposals and revisions in PRIMA.

9. Assist in the review of financial reports including supporting documentation submitted by implementing partners in compliance with respective agreements and provide constructive recommendations to improve partners’ accounting practices and overall internal controls in the finance area. Monitor resolutions on concerns raised. Provide technical guidance to implementing partners on IOM budgetary management and financial compliance rules, as well as those of the relevant project donor.

10. Review and reconcile receipts related to staff refunds, travel loan repayments, and other income transactions, ensuring consistency between accounting records and bank statements. Review month-end travel loan reconciliation reports and coordinate with relevant units in Manila and headquarters to resolve discrepancies and ensure accurate reporting.

11. Serve as the office administrator for the payment cards managed by the office, coordinating approvals, maintaining cardholder records, and ensuring compliance with authorization and documentation requirements.

12. Support internal and external financial audits, inspections, and reviews conducted by auditors and inspectors general by coordinating the provision of documentation, data, and clarifications, responding to audit queries, and supporting the timely resolution of audit findings and recommendations.

13. Participate in senior staff coordination and management meetings, providing financial inputs and analysis to support the development and implementation of short- and long-term operational and management objectives.

14. Liaise and coordinate with headquarters, administrative centres, the Regional Office, and relevant external counterparts on accounting, financial, treasury, and budgetary matters related to the IOM Washington Global Office and the IOM Office to the United Nations in New York.

15. Perform other related duties as required

    EDUCATION

    • Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience; or,

    • High School diploma with seven years of relevant experience

      EXPERIENCE

      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

      • Experience in Oracle is a distinct advantage.

      • Experience in training and coordinating teams

        SKILLS

        • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook. 

        • Attention to detail, ability to organize paperwork in a methodical way.

        • Discreet, details and clients-oriented, patient and willingness to learn new things.

        • Ability to work with national and international institutions.

        • Ability to prepare clear and concise report.

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        • Demonstrated ability to and exercise sound judgment.

        • Ability to supervise staff and coordinate administrative activities

        • Sound knowledge IOM's administrative, budgetary, financial, and business rules and practices

        • Excellent communication and negotiation skills.

          Languages 

          REQUIRED

          Fluent in English (oral and written)

          DESIRABLE

          Working knowledge in other languages.

          Competencies

          The incumbent is expected to demonstrate the following values and competencies:

          VALUES - All IOM staff members must abide by and demonstrate these five values:
           

          Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

          Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

          Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

          Courage: Demonstrates willingness to take a stand on issues of importance.

          Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
           

          CORE COMPETENCIES - Behavioural indicators – Level 2
           

          Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

          Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

          Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

          Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

          Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
           

          MANAGERIAL COMPETENCIES - Behavioural indicators –  Level 2
           

          Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

          Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

          Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

          Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

          Humility: Leads with humility and shows openness to acknowledging own shortcomings.

          Notes

          1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
          2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
          3. National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
          4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
          5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
          6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
          7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

             For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies