Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Under the overall supervision of the Head of Resources Management (HoRM) in Ethiopia and direct supervision of the Finance Officer; and, in collaboration with relevant units at Headquarters and the Administrative Centers, the successful candidate will be responsible and accountable for managing the resources management functions in the Country Office and the Special Liaison Office (SLO) in Addis Ababa, Ethiopia.
- Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff.
- Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
- Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters.
- Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.
- Assist in monitoring compliance with financial policies, procedures, rules and regulations.
- Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.
- Provide regular and ad hoc financial information to support informed financial decision making.
- Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
- Manage and prepare the payroll by executing validity checks on monthly payroll results.
- Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.
- Provide assistance responding to audit queries and follow up on audit recommendations.
- Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.
- Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
- Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.
- Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
- Perform other related duties as required Education
- High School diploma with six years of relevant experience; or,
- Bachelorโs degree in Business Administration, Accounting, Finances, or related fields with four years of relevant professional experience. Accredited Universities are those listed in theย UNESCO World Higher Education Database. ย Experience
- Proficiency in Excel (financial modelling, pivot tables, formulas, VLOOKUPs), Word, PowerPoint, and Outlook; previous experience in SAP/Oracle is a distinct advantage.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
- Knowledge of financial accounting principles, budget preparation, vendor reconciliation, and bank account reconciliation. Skills
- Ability to accurately review financial documents and transactions.
- Handling sensitive financial information with professionalism.
- Ability to work effectively in a multicultural environment.
- Attention to detail, ability to organize paperwork in a methodical way.ย
- Discreet, details and clients-oriented, patient and willingness to learn new things.
- Ability to explain financial matters clearly in both written and verbal communication.
- Ability to consolidate data into financial statements and prepare financial reports.
- ย Ability to guide and train junior finance staff. Languages
- Fluency in English
REQUIRED
For all applicants, fluency in English is required (oral and written).
DESIRABLE
- Working knowledge of local area languages is desirable. IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Valuesย - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Fluency in English
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competenciesย โ behavioral indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.