Under the general supervision of Supply Chain Officer in Nairobi, and under directย supervision of the Senior Procurement Associate,ย the incumbent will be responsible for handlingย end-to-end procurement and supply chain processes and activitiesย in the Mission.
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.ย IOM is dedicated to promoting humane and orderly migration for the benefit of all.ย It does so by providing services and advice to governments and migrants
- Provide procurement and supply chain support of goods and/or services in accordance with the IOMโs procurement policy and other related regulations and procedures.ย
- Apply IOM procurement principles of best value for money, accountability, integriy, transparency, fairness, effective competion and best interest of IOM through out the entire procurement process; to ensure cost-effective use of resources and solutions in respond to the operational needs.ย
- Process the assgined Purchase Request (PR) and prepare the solicitation document, solicit quotations and prepare evaluation accordingly. ย Seek the related approval according to the Missionโs approval matrix.
- Perform the role as bid committee secretariat, including conduct bid opening, prepare minutes of bid opening, evaluation form and obtain necessary approvals.
- Prepare Purchase Order (PO) and/or related procurement contract and its amendment or extension as applicable,ย ensure all relevant annexes are attached and agreement is signed by both partiesย
- Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery date and condition
- Notify logistics and requesting collegues of incoming delivery; and share the relevant Purchase Order for cross checking and preparation of Receivign Report
- Prepare Request for Payment, ensure proper supporting documents from Purchase Request until Receiving Report are attached, submit it to Finance in timely manner
- Ensure appropriate and timely closure of open PRs and POsย
- Do e-filing for the assigned Procurement & Supply Chain documentsย
- Undertake field travel as required
- Perform other related duties as may be required
High School diploma with five years of relevant professional experience, or
Bachelorยดs Degree in Business Administration/Supply Chain/Logistics/Commerce or any Diploma in the related field with three years of relevant professional experience