Under the overall supervision of the Chief of Mission and direct supervision of the Field Offices Coordinator, and in close coordination with the Programme Managers, Programme Support Unit and Resources Management Unit, the Head of Sub Office will be responsible and accountable for supporting the overall management and administration of the IOM Sub Office in Poltava as well as for coordinating the implementation of the broad IOM programming in line with IOM policies, standards and commitments.
1. Provide support to the Sub Offices Coordinator in managing the Operational, Human Resources, Administrative, Financial and Supply Chain functions of the Sub-Office in accordance with the IOM’s rules and regulations, and streamline the implementation of institutional procedures across the Sub-Office.
2. Contribute to the management, recruitment, training and capacity building of Sub-Office’s staff and third-party contractors, if applicable, based on programme assessment, available budget and performance indicators.
3. Participate in meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector.
4. In coordination with the Field Offices Coordinator, contribute to the maintaining, promoting and strengthening the working relationships with national, regional and local governmental authorities, international organizations and NGOs, and other stakeholders in the field of migration management.
5. Provide technical inputs to the design and development of new projects in close coordination with the Field Offices Coordinators and other Programme Management counterparts.
6. Coordinate the adherence to the safety and security procedures for IOM staff, premises, and assets in the Sub-Office in collaboration with the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.
7. Support the implementation and reporting of all programme activities in the Sub-Office in line with IOM standards and in accordance with the donor/grant agreements.
8. Provide regular updates to the Field Offices Coordinator on the progress on programme implementation, achievements and donor liaison issues.
9. Assess the key gaps and operational challenges, provide technical support for programme implementation in coordination with the Field Offices Coordinator/ Senior Management Team to check the efficiency and cost-effectiveness of staff performance.
10. Contribute to establishing the visibility of IOM and the donors as per donor agreements and as relevant to the context.
11. Perform such other duties as may be assigned. Education
- Master’s Degree in Political or Social Sciences, Humanitarian Affairs, Law, International Relations, Disaster Risk Reduction/Disaster Risk Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
- University Degree in the above fields with four years of relevant professional experience. Experience
- Experience in managing humanitarian, complex and post conflict emergencies at an international level;
- Experience in liaison with the government authorities, donors, national/international institutions and multi-stakeholders;
- Experience in project development and reporting;
- Experience in programme implementation, monitoring and evaluation; and,
- Experience working in the Region. Skills
- Knowledge of migration management principles, concepts and techniques;
- Experience working in post-conflict /emergency operations;
- Ability to coordinate multiple activities and work effectively and harmoniously with colleagues from varied cultures and professional background;
- Ability to work well under pressure and in difficult conditions;
- Good communication and negotiation skills, project development skills, and ability to draft clearly and concisely; and,
- A high degree of computer literacy. Languages
- For all applicants, fluency in English and Ukrainian is required (oral and written). Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- A high degree of computer literacy. Languages
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Good communication and negotiation skills, project development skills, and ability to draft clearly and concisely; and,
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Ability to work well under pressure and in difficult conditions;
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Ability to coordinate multiple activities and work effectively and harmoniously with colleagues from varied cultures and professional background;
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Experience working in post-conflict /emergency operations;
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Knowledge of migration management principles, concepts and techniques;
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Experience working in the Region. Skills
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Experience in programme implementation, monitoring and evaluation; and,
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Experience in project development and reporting;
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Experience in liaison with the government authorities, donors, national/international institutions and multi-stakeholders;
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Experience in managing humanitarian, complex and post conflict emergencies at an international level;
- Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- University Degree in the above fields with four years of relevant professional experience. Experience
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.