Expedited SVN Administrative Assistant, for internal candidates only

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Programme Coordinator of the MSDL Unit, the successful candidate will assist in administrative tasks for the unit and as relates to daily office administration and administrativie support to the the three MSDL sub-units: Livelihoods, Economic Recovery & Development, and Labour Migration & Markets.

1. Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation;
2. Receive, screen and direct telephone calls and visitors; respond toroutine internal and external enquiries and/or refer to appropriate contacts /units;
3. Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format;
4. Set up and maintain office files and reference systems according to standard procedures;
5. Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems;
6. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
7. Assist with arranging for travels: organize transport, logistics, accommodation, documents;
8. Ensure availability of office supplies and appropriate maintenance of office equipment; and,
9. Perform other related duties as assigned.

   EDUCATION

   • High school diploma with three years of relevant experience; or,
   • Bachelor’s degree in Business Administration or related fields from an accredited institution with one year of relevant professional experience.

     EXPERIENCE

     Experience of work in economic recovery, livelihoods, and/or technical and vocational education

     • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

       SKILLS

       • Strong communication, organizational, and coordination skills;
       • Critical thinking, research, and analytical skills;
       • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; 
       • Attention to detail, ability to organize paperwork in a methodical way; 
       • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

         SECTION 5

         Languages[1]
         REQUIRED

         For this position, fluency in English and Ukranian is required (oral and written).

         [1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.  SECTION 6

         Competencies[1]

         The incumbent is expected to demonstrate the following values and competencies:

         📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

         ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

         VALUES - All IOM staff members must abide by and demonstrate these five values:
         
          Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

         Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

         Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

         Courage: Demonstrates willingness to take a stand on issues of importance.

         Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
         
         CORE COMPETENCIES - Behavioural indicators –  Level 1
         
         Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

         Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

         Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

         Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

         Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

          [1] Competencies and respective levels should be drawn from the Competency Framework of the Organization. Notes

       • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
     • This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
   • This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
10. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.