If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative activities for a senior managerโs office, the International Development Research Centre (IDRC) is the place for you!
IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the worldโs most critical challenges. Guided by the values of respect, accountability and intention, IDRC fosters collaboration to create meaningful and inclusive change. Please visit our website to learn more about our work: What We Do
Come join our team and help us build a more sustainable and inclusive world!
Our employment opportunity of the moment: Executive Assistant
Location: Ottawa, Canada (Hybrid Mode*)
Step into the opportunity:
As the Executive Assistant, you will be joining an organization that values and models diversity, inclusion and equity while being responsible for:
Coordinating the daily activities of the Global Health Program Director and prioritizing the incoming flow of work.Managing the Directorโs calendar by scheduling meetings, arranging travel, and ensuring all relevant materials are prepared in advance.Ensuring the smooth and efficient functioning of the Directorโs Office through proactive administrative and operational support.Preparing briefing notes for the executive office, including gathering and coordinating input from relevant team members as needed.Liaising with internal and external stakeholders, screening correspondence and analyzing information required for a response.For more details on the primary duties and responsibilities, view Job Details.
Take a minute to see if your profile fits IDRC:
You Have:
Two years community college diploma in office administration or equivalent.Proficiency in both French and English (reading, writing, and speaking).A minimum of 5 years of experience in providing administrative and operational support in a senior managerโs office.An in-depth and demonstrably advanced ability to prepare high-quality briefing notes by synthesizing input from various resources to support effective decision-making.Knowledge of and/or interest in the Centreโs mission and work in international development.You Are:
Aligned with the IDRCโs culture and value statements: At IDRC we are respectful, intentional and accountable.An excellent communicator with great interpersonal skills, tact, diplomacy, and discretion.A person who takes initiative in their daily work, shows a heightened sense of responsibility, and has a history of excellence in completing work-related tasks in a timely manner.Highly motivated and competent in planning, organizing and coordinating daily activities while paying close attention to details.Resourceful and dependable, able to work under pressure and meet deadlines while juggling competing priorities.A team player and service-oriented with great initiative and sound judgment. Qualified to establish, manage, and monitor relationships with diverse and experienced stakeholders.
If this sounds like the right fit, weโd love to hear from you.
Additional Information:
* Hybrid Mode: The Centre provides a hybrid work environment, and your presence at the office is governed by the teleworking policy.As a result of this process, the Centre may establish a pool of pre-qualified candidates for future permanent and term opportunities requiring the same competencies.Your next chapter begins here. Letโs shape a brighter, more inclusive future together.
Our recruitment team carefully reviews all applications to identify candidates who best align with the roleโs criteria. If selected, you will hear from us regarding the next steps in the process. We thank all applicants for their interest and encourage you to stay connected with IDRC for future opportunities.
The International Development Research Centre is committed to creating and fostering a respectful, diverse, equitable and inclusive workplace culture that reflects the peopleโs lives we impact and the Canadian community we work within, where everyone can truly be themselves. We welcome Indigenous peoples and persons from all races, ethnicities, gender identities and expressions, sexual orientations, as well as persons with physical or mental disabilities to be part of our team. At IDRC, we place human rights and dignity at the center of our work. We have a zero-tolerance approach to inaction against sexual exploitation, abuse and harassment in the delivery of our mandate and during our research-for-development activities.
We strive to ensure barrier-free selection processes. If you are contacted regarding a career opportunity, testing or interview, please advise the People and Corporate Culture Division representative of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner.
All IDRC employment offers will be contingent on satisfactory references and self-declaration results. IDRC will request information from references provided by job applicants about any findings related to sexual exploitation, abuse and/or harassment in the context of employment.
By submitting an application, job applicants confirm their understanding of the recruitment process above.
Who can apply? Canadian citizens and permanent residents.