The Executive Assistant plays an integral role in the organization as the secretarial and administrative support to the CEO. This role requires an ability to prioritize competing needs while handling matters efficiently, proactively, and with strong independence. This role is perfect for those who are highly organized, take initiative to problem solve, and are looking to contribute to Ashoka鈥檚 Everyone a Changemaker mission.Manage the CEOs calendar, including all scheduling needs; the annual planning process; monitor timelines and ensure deadlines and time-sensitive follow-ups are met路Ensure all priority internal and external meetings are scheduled in advance with regular attendance from the CEO and partners路Strategically and sensitively manage and respond to daily requests for meetings with the CEO in a timely and professional that ensure a positive impression of the Executive Office and the CEO路Coordinate with the Executive Administrator twice a week to resolve and anticipate high-priority and challenging scheduling requests路Actively contribute to monthly planning meetings in the Executive Office to anticipate high-volume work periods, prepare capacity for annual projects, and recommend strategic priorities for the CEO鈥檚 calendarFacilitate, monitor and prioritize the CEO鈥檚 daily package of materials路Carefully monitor the CEO鈥檚 email daily for relevant correspondence, while flagging for the CEO any outstanding memos that need to be responded路Compile the CEO鈥檚 daily package of materials in a logical structure that prioritizes urgent and time-sensitive correspondence, which must be delivered (usually electronically) at the end of the dayManage the Correspondence team help review and proof emails, memos, documents, and materials ensuring accuracy and compliance with CEO鈥檚 request路Coordinate with the Deputy Administrator to manage the Correspondence Lead and Associate路Remain readily available to assist the Correspondence Team with proofing memos, documents and materials路Meet with the Correspondence Lead once a week to review outstanding and time-sensitive memos requiring the CEO鈥檚 attention路Monitor for relevant memos and documents and track their status at the direction of the Executive AdministratorCoordinate the creation of the agenda for a weekly Ashoka global leadership meeting in collaboration with others路Collaborate with the Deputy and Executive Administrator to brainstorm agenda topics to ensure a reliable and sophisticated pipeline throughout the year路Provide technical assistance at the weekly Ashoka global leadership meeting, and upload chat history and recordings to intranet pages路Develop and maintain functional knowledge of Ashoka鈥檚 programming, mission, and strategy at every level by actively attending internal trainings alongside the Executive Office teamNotes路Full time position, salaried 路This position is required to be fully in-person (5 days a week). 路Overtime expected during high-volume times of year and other critical moments for the CEOWorking at AshokaAshoka is an equal opportunity employer and invites applications from candidates regardless of race, gender, sexual orientation, age, disability or religion. We strongly encourage diverse candidates to apply. Valuing diversity and creating the space where all are seen, respected, and included is central to our core work of building an Everyone a Changemaker world.
