EPM (WePerform) / Budget Specialist

Title of Assignment: EPM (WePerform) / Budget Specialist        

Name of unit/sector: Program Performance and Budget Service (PPBS), Administration, Finance and Management Sector       

Place of Assignment: WIPO Headquarters, Geneva, Switzerland     

Expected places of travel (if applicable): None     

Expected duration of assignment: An initial 6.5 months – September 16, 2025, to March 31, 2026 (100% Full-time) with possibility of extension 

1. Objective of the assignment 
The Program Performance and Budget Division is responsible for facilitating the planning and budgeting, implementation and monitoring, and assessment of the performance of WIPO's programs in accordance with WIPO's Results-Based Management (RBM) framework and the Financial Regulations and Rules. 

To support PPBS in delivering responsive ERP user support and guidance, streamlining operations, and contributing to budget analysis and reporting - particularly in support of the 2026 workplanning exercise, the preparation of the 2024/25 WIPO Performance Report, and the 2026/27 baseline and target update exercise. 

2. Deliverables/services 
(a) Provide proactive, client-focused support to WIPO managers and WePerform users, including training, access and designation management, and timely responses to queries. 
(b) Support routine PPBS operational tasks such as the monthly PSHR-WePerform reconciliations, and daily data checks; investigate, analyze and document budgetary and actual expenditure issues and discrepancies between ERP systems in a systematic, readily available manner, leveraging automation and AI-enabled analytics to increase accuracy and efficiency where feasible. 
(c) Contribute to the definition of business requirements to streamline processes; participate in user acceptance testing of additional enhancements/changes to WePerform, specifically in preparation for the launch of the 2026 workplanning cycle. 
(d) Provide substantive and operational support to Sectors, including for 2026 workplanning, the preparation and processing of budget journals, recruitment/contract extension reviews, and financial analyses.  
(e) Analyze requests for the use of personnel and non-personnel resources against annual workplans and organizational results and update and carry out administrative actions in ERP systems and follow up with concerned Sectors. Maintain monitoring files in an organized and up-to-date manner, identifying opportunities for automated tracking. 
(f) Carry out preparatory activities to ensure the smooth roll-out of the 2024/25 WIPO Performance Report (WPR) and to lay the groundwork for the baseline/target update exercise for the 2026/27 biennium. This includes validation of interim performance data for selected KPIs for the 2024/25 WPR. Support the use of AI-assisted performance review methods, where applicable, to strengthen data reliability and trend analysis and identify opportunities for enhanced data visualization.                 

3. Reporting  
The Specialist will report to the Senior Manager Operations/Program Performance of Program Performance and Budget Service. 

4. Profile (e.g., area of specialization/expertise, specific knowledge/skills/experience) 
(a) Education 
- First-level university degree in Business, Finance, Accounting, or related discipline. 

(b) Experience
- At least three (3) years of professional work experience including in result-based management, finance, or budgeting. 
- Experience of working with an ERP system, e.g., Oracle Fusion, Board or PeopleSoft. 

(c) Job Related Knowledge, Skills and Competencies 
- Knowledge of Results-Based Management and/or budgetary practices. 
- Ability to analyze budgetary information in line with administrative, financial, and budgetary policies and procedures and in relation to the results to be achieved by the Organization. 
- Strong analytical and numerical skills including the ability to use analytical tools and qualitative and quantitative techniques. Experience with or interest in applying AI-enabled tools or data science techniques is considered an asset. 
- Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to work with ERP, planning, and financial systems, particularly Board, PeopleSoft, or Oracle Fusion. 
- Organizational skills with the ability to work efficiently, systematically, and accurately under pressure and to meet deadlines. 
- High degree of flexibility, responsibility, and independence. 
- Excellent people skills and ability to maintain effective partnerships and working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity. 

(d) Language 
- Native or equivalent level of proficiency in written and spoken English.  

5. Duration of contract and payment 
(a) The EPM (WePerform) / Budget Specialist will provide its services full time from September 16, 2025, until March 31, 2025, with a possibility of extension based on the Specialist's performance and the availability of funding. 
(b) Applicants are requested to provide an indication of their remuneration expectations of a daily rate in either Swiss francs, Euros, British Pounds, or USD.  
(c) It is specifically agreed that the rate to be paid for the Contractor’s services is based on actual days of work rendered, as confirmed monthly by the supervisor. Any excess hours or days over the maximums stipulated above, as may be necessary to satisfactorily complete all the agreed tasks, need prior written approval by WIPO before being rendered. 

6. Additional information 
ICS contractors fall outside the coverage of employment contracts for WIPO Staff members and are not subject to the WIPO Staff Regulations and Rules. The contractor has no entitlement to vacation or sick leave, except for WIPO official holidays, or to medical insurance or staff pension. Absences from work will be deducted from the contractor’s payment on a pro-rated basis.