Title: Environmental Management System (EMS) Coordinator

​​Requisition ID: 5602
Grade: P3 (Specialist)
Country: Austria
Duty Station: Vienna
Category: International Consultant
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular
Contract Duration: 7 months
Application Deadline: 12-May-2025, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

Under the overall direction of the Director General, and in close collaboration with relevant organizational entities within UNIDO, the Directorate of Corporate Services and Operations (COR), headed by a Managing Director, is responsible and accountable for the management of UNIDO’s human, financial and material resources, ensuring the capacity of the Organization to fulfil its mandate. The Directorate oversees a full range of corporate services to meet the support needs of the Organization, acts as a custodian for corporate management policies, and promotes a culture of cooperation, service orientation and corporate excellence throughout the Organization to deliver efficient and effective high-quality work and enable tangible impact on the ground to achieve ISID worldwide. The Directorate manages the functions of the Ethics and Accountability Unit (COR/EAU), the Risk Management and Compliance Unit (COR/RCU), the Divisions of Financial Resource Management (COR/FIN) and Human Resources Management (COR/HRM), as well as the following Services: Procurement Services (COR/PRO); Digitalization, Innovation and TC Optimization Services (COR/DIT); Facility Management Services (COR/BMS); and Asset Management and Logistics Services (COR/AML). The Directorate also manages personnel security and safety matters. The Directorate ensures close coordination and collaboration among the Divisions as well as with relevant organizational entities in all Directorates across the Organization.

Under the supervision of the Managing Director of the Directorate of Corporate Services and Operations (COR) and in close coordination with other organizational entities within UNIDO, the Asset Management and Logistics Services (COR/AML) is responsible for ensuring the provision of efficient and economical services for the Organization. They encompass travel, visa, transportation, and shipment services; asset management; archives, records and registry; office allocations and relocations; office supplies and furniture; telecommunication services; as well as managing catering services at the VIC. COR/AML also coordinates the submission of environmental inventory for the Greening the Blue Report, the provision of data on emissions from UNIDO’s facilities, and related offsetting measures so that UNIDO remains climate neutral.

This position is located under the Asset Management and Logistics Services (COR/AML), in cooperation with Facility Management Services (COR/BMS), that is responsible for providing communications, inventory and records management, archives and registry, travel, visa, transportation and shipment services in support of all activities of the Organization, as well as managing catering services at the Vienna International Center (VIC).

The consultant is expected to perform highly independent and specialized processes focusing on specialized service delivery and support services within the organizational environment and team. His/her interventions result in processes integrity.

FUNCTIONAL RESPONSIBILITIES

Under the direct supervision of the Chief of Asset Management and Logistics and close coordination with the Chief of Facilities Management Services, the EMS Coordinator is required to perform the following duties:

• Policy Development and Implementation: Lead the development, implementation, and ongoing operation of UNIDO’s Environmental Sustainability Policy and Environmental Management System (EMS). Monitor and analyze EMS initiatives, review relevant documents and reports, and propose corrective actions as necessary.
• Stakeholder Coordination: Facilitate and manage the EMS working group, engaging key stakeholders—including UNEP—during implementation. Organize and lead discussions, workshops, and strategy sessions to advance sustainability goals, ensuring compliance with ISO 14001 certification requirements.
• Research and Data Analysis: Gather, analyze, and present data from various sources to inform EMS initiatives. Conduct assessments, trend analysis, and benchmarking studies to support strategic decision-making.
• Environmental Performance Monitoring: Assist in defining objectives, formalizing action plans, and establishing key performance indicators to track sustainability progress. Contribute to policy development by conducting evaluations and identifying best practices.
• Survey and Needs Assessment: Design and conduct surveys to gather insights on sustainability performance. Analyze responses, identify challenges, and prepare actionable recommendations for the EMS steering group.
• Budget and Resource Planning: Prepare cost estimates, project schedules, and resource plans for EMS implementation. Ensure that sustainability initiatives are aligned with budgetary and operational constraints.
• Awareness and Training: Develop and execute a communication and outreach strategy to promote environmental sustainability. Organize training sessions, seminars, and workshops to encourage staff engagement and behavioral change.
• Facilities and Operations Integration: Work closely with Facilities Management Services to embed sustainability into infrastructure, procurement, energy management, waste reduction, and other operational functions within the organization.
• Reporting and Compliance: Prepare reports, background papers, and strategic recommendations to guide policy decisions. Maintain documentation to support ISO 14001 certification and other environmental compliance requirements.
• Additional Duties: Undertake any other tasks as required to enhance environmental sustainability within the organization.

  MINIMUM ORGANIZATIONAL REQUIREMENTS

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Education: Advanced university degree (Master’s degree or equivalent) in environmental management, environmental sciences, engineering and/or a related field, is required.

  Technical and Functional Experience:

  • A minimum of five (5) years of progressively responsible experience in environmental management, program management related to environmental initiatives, or related fields is required.
  • Experience in implementing an Environmental Management System (EMS) is required.
  • Proven experience in methodologies (i.e. PRINCE2) and knowledge of standards (i.e. PMI) for project management, and experience in the evaluation and oversight of environmental compliance and the development of environmental KPI is desirable.
  • Experience preparing and reviewing technical environmental documents, plans and reports is desirable.
  • Experience analyzing, interpreting and assessing compliance with complex environmental regulations and recommending and implementing solutions is an asset.
  • Demonstrated professionalism, planning and organizing skills, and strong client orientation are highly desirable.

    
    Training or certification in any of the below would be highly desirable:

    • ISO 14001, ISO 14031 or EMAS or other Environmental Management Certification
    • PRINCE2 (foundation or practitioner) and/or PMP (PMI)
    • Certified Hazardous Materials Manager (CHMM)
    • Environmental Health and Safety Management Specialist (EHS)

      Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language, is desirable.

      REQUIRED COMPETENCIES

      Core values:
      WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

      WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

      WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

      
      Key competencies:
      WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.