Deputy Executive Secretary

Org. Setting and ReportingThis position is located in the Economic Commission for Latin America and the Caribbean (ECLAC) in Santiago de Chile. The Deputy Executive Secretary reports to the Executive Secretary. The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information. ResponsibilitiesWithin delegated authority, the Deputy Executive Secretary will be responsible for the following duties: • Directs and manages the Offices/Divisions that the Executive Secretary assigns. • Temporarily, formulates and implements the substantive work programme of the Latin American and Caribbean Institute for Economic and Social Planning (ILPES). Oversees the management of activities undertaken by the Division, ensures that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Division, and with other organizations of the United Nations System, as appropriate. • Contributes to the formulation of overall strategies and policies in the areas defined by the Executive Secretary (ES) by participating in various committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the ES; contributes to the overall management of ECLAC’s activities and operations. • Directly supervises the substantive functioning of the multi-disciplinary and inter-divisional working groups that the ES assigns to the Deputy Executive Director or specific reports and studies. • Provides leadership to the development of innovative and/or change management programmes. • Formulates and implements the substantive work programme of the Offices/Divisions under his/her supervision, determining priorities, and allocating resources for the completion of outputs and their timely delivery. • Oversees the management of activities undertaken by the Offices/Divisions, ensuring that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Offices/Divisions and with other Offices/Divisions within ECLAC, and with other organizations of the United Nations System, donors and agencies as appropriate. • Co-ordinates and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate. • Reports to intergovernmental bodies on budget/programme performance or on programmatic/substantive issues, as appropriate, particularly those presented in biannual and/or annual reports. • Ensures that the outputs produced by the Offices/Divisions under his/her responsibility maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Offices/Divisions under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates. • Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Offices/Divisions, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates. • Oversees the recruitment of staff for Offices/Divisions taking due account to geographical and gender balance and other institutional values. • Manages, guides, develops and trains staff under his/her supervision; fosters teamwork and communication among staff in the Offices/Divisions and across organizational boundaries. • Chairs meetings, seminars, etc., on substantive-related issues; represents the Organization at international, regional, inter-agency meetings, seminars and conference; provides programmatic/substantive expertise on an issue, or holds programmatic/substantive and organizational discussions with representatives of other institutions. • Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need. • Performs other related duties as requested by the senior management of the Organization. Competencies• Professionalism: Knowledge of the substantive field of work in general and of specific areas being supervised. Shows ability to produce reports and papers on technical issues and to review and edit the work of others. Shows ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. EducationAdvanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social sciences or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationPhD degree is desirable. Work ExperienceA minimum of fifteen years of progressively responsible experience in human resources management, administration, financial management, budget or related field is required. Experience in foresight and development planning is desirable. Experience in creating or managing professional networks and communities of practice as well as technical cooperation projects is desirable. Publications in foresight, education, science, technology and/or innovation projects is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).