Executive Secretary

Mission and objectivesThe United Nations Development Programme (UNDP) works in approximately 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequality and exclusion. The program helps countries to developing policies, leadership skills, partnership skills, institutional capacities, and to building resilience to sustainable development results. UNDP implements several projects in different areas, offering its partners technical, operational and management assistance through access to methodologies, specialized knowledge, specialized advice and a wide international network of technical cooperation. To contribute to human development, poverty reduction and the country's growth in priority areas, UNDP Brazil has a constant mission to align its services with the needs of a dynamic, multifaceted and diverse country. The projects are carried out in partnership with the Brazilian government, international financial institutions, the private sector and civil society.

ContextThe Sustainable Environmental Development unit works in an integrated manner with other teams of the United Nations Development Programme – UNDP Brazil, in order to strengthen the project portfolio through technical and political support for the preparation, implementation and supervision of projects related to biodiversity, climate change, sustainable production, management of hazardous chemicals and protection of the ozone layer, etc. With the aim of strengthening Brazil's capacity to preside over COP30, the “COP30 in Brazil: Structured Presidency and Reinforced Delegation” was developed. The project will mobilize partnerships and social participation to generate technical, logistical and substantive subsidies and inputs not only for the presidency of COP30 from 2024 to 2026, but also for the Brazilian negotiating delegation at COPs 29, 30 and 31, intersessional meetings and pre-COPs. UNDP will work together with the Ministry of Foreign Affairs (MRE) in defining and implementing priority activities, aiming to expand the country's capabilities to act in the negotiations and presidency of COP30. To support the work of the MRE, the UN Volunteers will be responsible for advising the COP30 Presidency on customer service, internal organization and communication, and document and agenda management, ensuring the efficiency, effectiveness, and credibility of the COP30 Presidency in its relationships with external stakeholders.

Task DescriptionUnder the general coordination of the Project Manager and the Presidency Support Coordination of the UNDP within MRE, the UN Volunteer will undertake the following tasks and responsibilities: Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific objectives. • Customer service: Receiving people, answering calls, providing information, filtering calls, taking messages • Organization: Organizing agendas, appointments, meetings, events, conferences, trips • Communication: Preparing reports, minutes, presentations, documents, announcements, e-mails • Document management: Reading, collecting signatures, sending documents, organizing and cataloguing files • Agenda management: Prioritizing activities, managing meeting rooms, organizing business trips • Consulting: Advising management and authorities, attending meetings, conferences, events • Interface with employees: Interacting with other employees, identifying visitors and matters to be discussed • Planning: Preparing spreadsheets, schedules and deadlines • Facilities management: Managing meeting rooms, assisting in purchasing tickets and accommodation

Competencies and values• Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific objectives. • Ability to make decisions in a timely and efficient manner, consistent with authority, area of expertise, and resources. • Communicate clearly, concisely, and unambiguously, both through written and verbal communication; tailor messages and choose communication methods depending on the audience. Ability to manage internal and external communications, through the media, social media, and other appropriate channels. • Ability to produce and implement communications and advocacy campaigns that result in meaningful change. • Ability to manage programs and projects with a focus on performance improvement and demonstrable results. • Ability to develop media relations in all aspects of the job, including creating materials such as messages. • Ability to use objective problem analysis and judgment to understand how interrelated elements coexist within an overall process or system and consider how changing one element may impact other parts of the system.

Living conditions and remarksBrasília, the capital of Brazil, is located in the Federal District, in the central-western region of the country. Inaugurated in 1960, the city is celebrated for its groundbreaking modernist architecture, designed by Oscar Niemeyer, and its visionary urban planning by Lúcio Costa. The city is distinguished by its innovative urban layout, organized into sectors dedicated to specific functions, such as residential, commercial, and governmental activities. Known for its extensive green spaces, wide avenues, and architectural landmarks, Brasília is home to iconic structures like the National Congress, the Planalto Palace, and the Cathedral of Brasília. With a well-developed public transportation system, including an extensive bus network and the Brasília Metro, the city offers efficient connectivity and accessibility. Its blend of modernist design, functional organization, and urban greenery makes Brasília a unique and vibrant metropolis. Brasilia is a family duty station and classified A (hardship). The living conditions in Brasilia are good as well as the access to health services. The accommodation facilities are in general good, and the choice is wide. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging their own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan. Brazil is security level 3 (moderate). United Nations Department of Safety and Security UNDSS Brazil advises to exercise a high degree of caution in Brazil due to high levels of serious and violent crime, particularly in major cities. Violent crime as muggings, armed robbery, kidnappings, and sexual assault, is very high. Avoid shanty towns (favelas) in the big cities and if you are attacked or robbed, do not resist. Demonstrations can occur at any time and may turn violent with little or no warning. All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment in Brazil. For missions in rural areas or indigenous reservations, special procedures may apply; UN personnel should consult with the local DSS office in advance. Information on entitlements at the duty station is available at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos