Corporate Services Assistant - (Senior) Analyst
Location: Headquarters, Washington, D.C.
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for a motivated and collaborative professional to join the Office of the Secretary as a Board Meeting Coordinator/Assistant. As a Board Room assistant, you will support SECโs teams in preparing and executing Board and Senior Management Committee meetings, including management of invitations, logistics of hybrid meetings (in person and virtually), preparation of seating charts, handling of presentations, and providing meeting support.
You will work in the Services to the Board Section within the Office of the Secretary. This team is responsible for planning, coordination, and execution of the activities and meetings of the Boards of Executive Directors of the IDB and IDB Invest and their Committees, the IDB Lab Donors Committee, the Boards of Governors of the IDB and IDB Invest, and the IDB Senior Management Committees. You will also contribute to the modernization of SECโs processes and systems involved in these activities and support the Front Office of the Department as needed.
What youโll do:
Provide comprehensive logistical support for Board and Senior Management Committee meetings, including managing meeting invitations, coordinating room setups, creating seating charts, collaborating closely with technical teams to coordinate the logistics of hybrid meetings (in-person and virtually), and offering overall support during meetings to ensure smooth operations. Prepare documents related to Board governance, such as the list of the Executive Directors, showing their current voting power and order of precedence, the composition of committees for both IDB and IDB Invest, and other matters as needed. Review and update the information related to the IDB and IDB Invest Boards, IDB Lab Donorโs Committee, and Senior Management Committee on the SECโs website. Support the process of reviewing, editing, and publishing of minutes and summaries of deliberations of the Boards and their Committees. Support publishing agendas, minutes, and Committee Chairperson reports on the Bankโs external site according to the Access to Information Policy. Support preparing communications to members of the Board and Senior Management. Actively participate in projects and initiatives to modernize SECโs processes and systems. Provide support to other team members in activities related to the preparation of annotated agendas, the operation of the SEC-EXE e-mail account, registering document outcomes and assigning numbers to resolutions, submission of documents for distribution on the D2S system (e.g., Chairpersonsโ reports), maintaining the work program of Board committees, uploading documents to EzShare, and supporting the coordinators when required. Support the Front Office of the Department in matters related to agendas, annual meetings, contracts, budget execution and other functions as needed. Follow the applicable standards of confidentiality.What you'll need
Education: Bachelorโs degree or equivalent in political science, public policy, economics, communications, or business. Experience: At least 3 years of experience in similar functions, preferably in an international organization. Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
Key skills
Learn continuously. Collaborate and share knowledge. Focus on clients. Communicate and influence. Innovate and try new things.A candidate has been pre-identified for this position and may apply. However, this remains a competitive process, and other qualified candidates are encouraged to apply and will be duly considered.
Requirements
Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.Type of contract and duration
International staff contract, 36 months initially, renewable upon mutual agreement.What we offer
The IDB Group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include:
A competitive compensation package, including an annual base salary expressed on a net-of-tax basis. Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave. Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs. Pension plan: defined benefit pension plan that provides financial security and supports employees in planning for their future. We offer assistance with relocation and visa applications for you and your family when it applies. Hybrid and flexible work schedules. Health and well-being: Access to our Health Services Center that provides employees preventive care and health education. Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others. Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.Our culture
At the IDB Group, we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion, and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab, offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
The Inter-American Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. The IDB also conducts cutting-edge research and provides policy advice, technical assistance, and training to public and private sector clients throughout the region.
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Additional Information
External Opening Date: May 2, 2024 External Closing Date: May 16, 2024 External Contact Email: hrsc@iadb.org External Contact Name: HR Service Center Job Field: Corporate Services