COP17 Conference Accreditation Assistant(workshop/meetings) 4 positions(bilingual)

Result of ServiceFacilitation of participation (notification, registration, travel and visa) of COP17 delegates and successful worksops/meetings and preparatory workshops on UNCCD reporting. Work LocationBonn office. Expected duration6,5 months between 15 February and 31 August 2026) Duties and ResponsibilitiesBackground note: Desertification, along with climate change and the loss of biodiversity were identified as the greatest challenges to sustainable development during the 1992 Rio Earth Summit. Established in 1994, the United Nations Convention to Combat Desertification (UNCCD) is the sole legally binding international agreement linking environment and development to sustainable land management. The Convention seeks to support countries to address Desertification, Land Degradation, and Drought (DLDD). One of the functions of the secretariat of UNCCD is to make arrangements for sessions of the Conference of the Parties (COP) and its subsidiary bodies established under the Convention – Committee for the Review of the Implementation of the Convention (CRIC 23) and to provide them with services as required. The Administrative Services Unit (ASU) in coordination with other units in the secretariat is in charge with facilitation of the delegates participation (notification, registration, travel and visa arrangements) to COPs, CRICs and other related workshops, trainings and meetings. Accordingly, the unit will recruit four bilingual Conference Accreditation Assistants (English-French/Spanish/Russian/Arabic) to assist in these tasks full-time and in person for the forthcoming COP17 to be held in Ulaanbaatar, Mongolia form 17 to 28 August 2026 and other related meetings organized by other units leading to it. Duties & Responsibilities: Under the management of the Chief of ASU and the direct supervision of the Programme Assistant of the unit, the contractor will work as the Notification, Travel, Registration and Visa (NRTV) team. The assignments of the incumbent will include the following: Notification: - Prepares notification letters, merging to recipients’ details and dispatches to Parties and meeting participants; - Proofreads and updates written documents and standard communications for completeness, grammatical, typographical accuracy and translates texts. - Provides assistance on queries of participants regarding logistics and the conference; - Updates and maintains distribution lists, assemble documents, reports and other materials for global dissemination, where possible using electronic formats; and - Monitors and follows up on the receipt of nominations. Registration and Accreditation: - Provides assistance on queries of participants regarding registration and accreditation; - Approves registration of participants in conference registration system based on the nomination, accreditation or credentials letters; - Inputs and amends delegate’s data as appropriate and controls its accuracy based on the corrections/amendments provided by respective participants. - Assists in updating and processing corrections/additions to the list of participants; - Assists in training and guidance of local registration desk clerks; and - Assists on the registration desk during the meetings by welcoming and accrediting participants and issuing badges. Travel arrangements for funded participants: - Monitors the status of funded participants’ nomination, liaises with them and responds to their queries about their travel and other general inquiries; - Assists in the acquisition of index numbers in UMOJA for new participants to the meeting, passport, bank details or other information and documents of participants; - Liaises with the travel unit and assists with the travel arrangements for funded Party participants including queries and payments of Daily Subsistence Allowances (DSA) in accordance with the rules and procedures of the United Nations for travel; - Coordinates with the Regional Liaison Officers and other units in the secretariat about the respective participants and meetings; and - Follows up for late nominations of participants, confirmation of itineraries or amendments on the travel. Visa arrangements: - Prepares and updates database on the host country’s diplomatic missions for visa acquisition of participants; - Provides information on the visa application processes; - Coordinates and liaises with host country representative and diplomatic missions with regard to visa issues; - Prepares nominative letters or invitation for participants, including liaison and follow-up, as required; and - Prepares note verbale and liaises with corresponding embassies/consulates of the host country or third country in case of transit visas and/or with visa focal points to assist in the facilitation of visa issuance to participants, as required. Administrative tasks: - Prepares of status reports on the overall arrangements for the participation of funded participants as required; - Sorts and files nomination letters, funding requests, accreditation letters and credentials of participants in the NRTV folder; - Assist on sending other notifications and information related to the work of the Convention; - Maintains of a unified, efficient filing system both paper and electronic in connection to the work given; and - Other tasks as required. Qualifications/special skills- Very good understanding of the functions and ability to demonstrate considerable independence, initiative and problem solvingproblem-solving skills are necessary; - Good computer knowledge, especially Microsoft Office applications and experience in working with database isdatabases are necessary; - Previous secretarial/general administration experience .n a United Nations or similar international organization would constitute a strong asset; LanguagesFluency in English is required as well as good working knowledge (both oral and written) in one of other UN official language (French/Spanish/Arabic/Russian). Additional InformationOnly individuals who can act as independent, individual economical operators are qualified to apply. Individuals who can provide their services only on account of an institution or enterprise are not eligible under this procedure. Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations Secretariat and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultant and individual contractor is responsible for determining tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. The contractor needs to provide proof of health insurance coverage and a certificate from her/his physician indicating that he/she is fit to work. Only persons that have legal permission to work in Germany will be considered for this consultancy contract. Applicant should be at least 18 years of age and be able to work on shifts, long hours, night and/or at weekend. Payment for services rendered will be based solely on the actual working hours reported in the time sheet and paid monthly. No additional outputs beyond the provision of accurate time sheets will be required. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.