Compliance Review Phase Case Assistant- Consultant at the Independent Consultation and Investigation Mechanism (MICI).
Post of duty: Washington DC, United States
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
Currently MICI is seeking to hire a Case Assistant Consultant to support the work of the Compliance Review Phase (hereinafter โthe Phaseโ) with focus on assisting the Compliance Review officers and the Compliance Review Phase Coordinator by providing administrative support in cases managed by the Phase. This includes researching documentation related to Requestsโ those currently active in the portfolio and new onesโ, conducting desk reviews, producing inputs for reports, and supporting the drafting of Recommendations and Terms of Reference for Compliance Reviews and specific sections of Compliance Review Reports.
The work requires a combination of technical tasks and administrative support tasks which should be performed in close coordination with other administrative staff to ensure consistency of outputs, compliance with internal policies and procedures, and efficient use of time and financial resources.
The Independent Consultation and Investigation Mechanism (MICI for its initials in Spanish) is the independent accountability mechanism of the Inter-American Development Bank Group. The MICI reflects the IDB Groupโs institutional commitment to accountability, transparency, and effectiveness. It functions independently from IDB Groupโs Management, reporting to the Board of Executive Directors.
For more information about MICI, its mandate and its transparency and reporting obligations, please go to our website: www.iadb.org/mici
What youโll do
The Consultant will be assigned to support the Compliance Review Phase of the Mechanism and will also assist in activities related with the reception of new requests (12 on average per year) and the processing of contracts (15 on average per year) but may be required to provide support in other areas depending on caseload. Under the direct supervision of the Compliance Review Coordinator and the guidance of the Registration Specialist, the Consultant, as a junior member of the case management team is expected to:
ยทAssignments include a variety of administrative tasks requiring understanding of the work and functions of the Mechanism, as well as thorough knowledge of applicable Policies and internal procedures. Some of the work executed by the incumbent may also require knowledge of specific administrative processes and procedures of other areas of the Bank such as those related to travel, procurement, budget, records management, etc. Some assignments involve the interpretation and consolidation of data and information, as well as consideration of alternative procedures and work methods.
ยทAssist in the reception of new Requests, by classifying, registering and filing, during the Registration and Eligibility proccess.
ยทSupport the timely drafting/updating of case related documentation, guidelines, list of documents and other procedural documents as needed.
ยทUpdate the system used to monitor the processing of cases as needed, manage the teamโs calendar of activities, and coordinate with other MICI staff as needed.
ยทCoordinate team teleconferences and meetings, assume responsibility for their travel arrangements and manage the logistics for field missions in compliance with Bank procedures.
ยทAssist in the contracting process of consultants and other type of personnel and the execution of said contracts as needed.
ยทParticipate in planning and preparation processes, produce minutes, and follow up on pending matters and action agreements.
ยทAssist the Phase team with all administrative matters required by the Phase team to comply with their work.
ยทAssist the Phase team by ensuring the documents and reports produced comply with the Access to Information Policy and other Bank administrative policies and procedures.
ยทKeep up to date on the case, its status at any given stage and any upcoming management milestones as defined by the MICI Policy and relevant guidelines.
ยทAssist with research of documentation related to cases.
ยทAnalyze, systematize, and summarize reading materials/documents related to matters of interest for the work of the MICI, especially cases under the Compliance Review Phase, and create and maintain a documentary database accessible to all MICI.
ยทBased on the analysis classify, register and file as appropriate in accordance with internal filing guidelines.
ยทProof-read, format, and edit reports and other documents in accordance with internal guidelines and procedures.
ยทComply with all deadlines assigned by the Phase team members for tasks and activities.
ยทOther administrative activities as required by his/her supervisor and/or the MICI Director.
ยทProvide support as required by team members in line with the responsibilities here detailed.
ยทProvide periodic reports regarding pending tasks and status of deliverables requested as required by his/her supervisor and/or the MICI Director.
What youโll need
Education: Technical studies or associate degree. Studies in Economics, Business Administration or related fields are highly preferred.
Experience: A minimum of two years of relevant experience
Languages: Proficiency in Spanish and English. Knowledge of Portuguese and/or French is desirable.
Key skills
ยท Learn continuously.
ยท Collaborate and share knowledge.
ยท Focus on clients.
ยท Communicate and influence.
Core and Technical Competencies
ยทProficiency in Microsoft Office: word processing software, spreadsheet, PowerPoint, and database programs. Knowledge of SharePoint, SAP and Salesforce is desirable.
ยทSkills: The candidate should be able to:
โข Handle a wide range of tasks and work under limited supervision.
โข Experience with gathering, analyzing, synthesizing, and reporting complex information and producing meaningful summaries of information in reports and otherwise.
โข Ability to work with confidential information.
โข Exceedingly well organized and willing to tackle administrative challenges of working in a small office of diverse people and programs.
โข Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.
โข Communicate effectively and respond to requests promptly and resourcefully to deliver high quality service.
โข Ability to carry himself/herself with professionalism when interacting with involved parties and colleagues, respond to requests promptly and resourcefully to deliver high quality service.
โข Knowledge of international financial institutions and accountability mechanisms.
โข Technology savvy and fast learner to make efficient use of office software. Ability to anticipate and meet the needs of internal and external clients and colleagues.
The MICI staff and consultants are bound by the IDB Code of Ethics and other provisions that may require the safeguarding of information and preserving confidentiality.
Requirements
ยทCitizenship: You are a citizen of one of our 48-member countries.
ยทConsanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
Type of contract: Consultant Modality (CNS)
Length of contract: 19 months Full time
Work Location: On Site
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include: