Consultancy - Inventory Management Associate, Supply Chain Management Unit (SCMU), Copenhagen, Denmark

The Position:

The Individual Consultant position will be located in the Logistics Management Services (LMS) Team within Pillar 2 – Supply Operations in the UNFPA Supply Chain
Management Unit (SCMU) and will report to the Prepositioned Stock Team Analyst - Team Lead. The consultant will be responsible for the procurement and management of stocks of Interagency Reproductive Health Kits (IARH kits), male and female condoms, dignity kits, fistula kits, lubricants, security and lifesaving equipment for UNFPA global stock. The incumbent will develop and apply established inventory management systems and procedures and ensure proper inventory management and tracking of the UNFPA stocks, monitoring the movements and ensuring availability of stock at any point in time.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

The UNFPA Supply Chain Management Unit (SCMU) is self-funded and was made operational in January 2022. It is tasked with ensuring that UNFPA is able to effectively and efficiently support the delivery of life-saving reproductive health products and other programme supplies to the end user when and where they are needed. To achieve this, it is important to strengthen the capacity of governments and implementing partners to ensure coordination, end-to-end visibility and accountability on all supply chain and logistics management related activities, in particular for programme supplies, across all UNFPA programmes.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

A. Inventory management

• Stock Strategy – Support the implementation plan to ensure efficient delivery of quality-assured programme supplies and other critical supplies to UNFPA programmes and partners, minimizing lead times and enhancing supply chain preparedness. The three main areas of focus being: products, places, and network design.
• Dynamic Stock Replenishments - Identify the need and trigger the dynamic replenishments by weekly tracking the progress of already placed replenishment orders combined with the incoming emergency and unplanned requests for outbound deliveries. Including rigorous inventory control to maintain accurate records, systematic monitoring of stock levels to anticipate future requirements.
• Stock Replenishment Orders - Actively monitor lead times and the production process in general, including supplier performance. Monitor regularly the unplanned demand and re-direct large and/ or specific orders to fresh production ensuring flexibility and responsiveness to the Country Offices/ Third Party Procurement needs. Ensure timely handling of replenishment Purchase Orders (PO) from issuance to putaway. Manage the PO tracker for a smoother putaway process. Engage in cross-functional collaboration to align category management activities to ensure the effectiveness of inventory management from forecasting and planning, procurement, finance, storage, and distribution functions. Contribute to the development and implementation of tracking technologies for the global stock to maintain full visibility and to ensure the integrity and accessibility of these stocks.
• Reconciliation - Support the monthly stock reconciliations for all storage locations and stock items investigating the discrepancies and taking required action to solve them. Provide input to the quarterly and year-end stock reconciliations and stock valuation exercise for all storage locations and stock items, including physical stock count.
• Audit - Maintain accurate and comprehensive records of inventory activities, ensuring proper documentation for audit trails and compliance with UNFPA policies and reporting. Support and implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.

  B. Thought Leadership, Knowledge Sharing and Advisory

  • Appreciate UNFPA's supply chain thought leadership through awareness and incorporating such initiatives into the overall approach to day-to-day activities.
  • Actively contribute to an environment of knowledge retention and sharing by following best practices for supply chain implementation.
  • Support improved supply chain execution by incorporating best practices and continuous improvement into day-to-day activities.

    C. Collaboration and Representation

    • Maintain effective collaboration with relevant stakeholders within UNFPA to ensure coordinated and effective tailored solutions for each area of intervention.
    • Maintain relationships with supply chain counterparts with the purpose of increasing the efficiency of UNFPA’s supply chain function.
    • Attend and participate as required in SCMU and UNFPA in meetings related to supply chain management functions.

      D. Carry out any other duties as may be required by the Chief, SCMU.

      Qualifications and Experience

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      Education:  

      • Completion of secondary education is required.
      • A university degree at Bachelor Level in Supply Chain Management, Procurement, Logistics, Business Administration, Operations Management, Development Studies, Social Sciences, Economics, International Commerce, or equivalent field is an asset.
      • A certification such as CIPS Level 2 and/or Qualification at Chartered Institute of Logistics and Transport (CILT-UK) Level 3 Certificate in Logistics and Transport and/or Project Management qualifications and certifications such as PRINCE2® Foundation and Practitioner certifications, PMP® or CAPM® from Project Management Institute (PMI) would be an additional asset.

        Knowledge and Experience: 

        • A minimum of 6 years of relevant progressively responsible experience at the national or international level in inventory management, humanitarian response, logistics or related areas, preferably for social mission-driven organizations or initiatives. The minimum years of relevant experience is reduced to 3 years for candidates who possess a relevant first-level or advanced university degree. Candidates with experience in the below key areas, with the understanding that these experiences may overlap have added advantage:
          • Experience of at least 1 year in managing international or in-country inventory, procurement and logistics operations in the health area.
          • Familiarity with procurement and supply chain policies and procedures from UN Agencies.
          • Experience working with Google tools and analytical applications, spreadsheets for performance metrics and management reporting, Oracle ERP system, OMS system, database and dashboard development and maintenance.
          • Knowledge of global supply chain security, risk management, and compliance regulations is required.
          • Basic knowledge of the principles and operational aspects of sexual and reproductive health commodities in global development and humanitarian community is required.
          • Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
          • Basic proficiency in project management skills is required.
          • Experience using Enterprise Resource Planning (ERP) is required.
          • Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is an asset.
          • Experience in supporting the implementation of logistics business transformation projects, especially those involving digitalization and technological innovation is an asset.

            Languages: 

            • Fluency in English is required. Working knowledge of any other UN official languages is an asset.

              Required Competencies: 

              Values:

              • Exemplifying integrity, 
              • Demonstrating commitment to UNFPA and the UN system, 
              • Embracing cultural diversity, 
              • Embracing change

                Core Competencies: 

                • Organizational skills
                • Planning, organizing, and multi-tasking
                • Achieving results
                • Being accountable
                • Thinking analytically and strategically
                • Developing and applying professional expertise/business acumen
                • Commitment to excellence
                • Working in teams/ managing ourselves and our relationships
                • Communicating for impact

                  UNFPA Work Environment:

                  UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

                  Disclaimer:

                  Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

                  UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

                  Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.