Open to External Candidates
Reference No. : CFCV/2025/014
Position Title : Intern (Contract Administration Support)
Duty Station : Jakarta
Organization Unit : Legal and Compliance Unitย
Type of Appointment : Internship
Report to : National Legal Officer (Head of Legal and Compliance Unit)
Estimated Start Dateย : As soon as possible
Closing Date : 20 May 2025
Context:
Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.ย
Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Mobility and Social Inclusion (LMI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance, and Resettlement and Voluntary Returns.ย
The Legal and Compliance Unit (LCU) was established to enhance IOM Indonesiaโs governance, compliance, and risk management framework. The unit ensures adherence to internal policies, donor requirements, and relevant legal and regulatory frameworks. Additionally, the unit provides legal guidance, oversees contract administration, and conducts assessments related to potential fraud and misconduct.
Under direct supervisory of National Legal Officer (Head of Legal and Compliance Unit),ย this position will support the Legal and Compliance Unit in managing the administrative process of contract/agreement handling, including coordination with LEG ROAP for legal review, and ensuring timely and organized contract workflows.
Responsibilities and Accountabilities
Assist in preparing and completing supporting documents for contracts and agreements;Liaise with LEG ROAP to facilitate the contract review process;Track the status of contract submissions and follow up as needed.Maintain an organized filing system (both electronic and physical) for contracts and related documents.Support data entry and tracking of contracts using internal tools or spreadsheets.Coordinate with all relevant units on contract routing and processing.Provide general administrative assistance to ensure efficiency in contract administration.Perform other duties as may be assigned.Required Qualifications and Experience
EDUCATION
Applicant enrolled in the final academic year of a first university degree programme (minimum under-graduate school) in Law at the time of application of internship; and/or applicants who are enrolled in a second university degree (graduate school/equivalent) or have graduated with a university degree within one year of graduationEXPERIENCE
SKILLS
Strong interest in contracts/agreements and administrative legal processes.Detail-oriented, organized, and reliable.Professional and discreet in handling sensitive documentation.Proficient in Microsoft Office.Languagesย
IOMโs official languages are English, French, and Spanish.ย
For this position, fluency in English and Bahasa Indonesia is required (oral and written).Required Competenciesย The incumbent is expected to demonstrate the following values and competencies:
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency:ย maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism:ย demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competenciesย โ behavioural indicators level 1
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results:ย produces and delivers quality results in a service-oriented and timely manner;ย is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.Accountability: takes ownership for achieving the Organizationโs priorities and assumes responsibility for own action and delegated work.Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.Other
Any offer made to the candidate in relation to this vacancy notice isย subject to funding confirmation.ย Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.ย IOM applies local United Nations Salary Scale.ย
Please submit your application online by clicking \"Apply\" button above. Please attach the Resume and Cover letter in your application. The deadline for applications is 20 May 2025. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM. ย
Only applicant who meets the above qualification will be considered
For further information and other job postings, you are welcome to visit our website: IOM Indonesia Careersย