Central Archives Coordinator

Tags: Global Health finance
  • Added Date: Wednesday, 06 August 2025
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Description

Vacancy Announcement

Job title

Central Archives Coordinator X4

Work Location

Kono

Department

Strategic Health Information System (SHIS)

Reports to

Central Archives Officer

Line Management

No

Requisition Number

4535

Duration of Contract

Twelve (12) Months with possibility of extension

Application Status

Internal & External Advert

Organization Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Womenโ€™s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The Central Archives Coordinator (CAC) will work under the direct supervision of the Central Archives Officer. The role will involve the classification, declassification, and reclassification of all patient charts, as well as supporting the day-to-day implementation of the Electronic Medical Records (EMR) system, including data entry.

He/she will ensure that all routine tasks are conducted in alignment with established Standard Operating Procedures (SOPs) for both archiving and EMR processes. Additionally, the CAC will be accountable for the proper maintenance and archiving of patient records, and for the consistent and accurate use of the EMR system in accordance with the defined system flow.

Essential Duties and Responsibilities:

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